ADMIN ACCOUNT EXECUTIVE

Role Summary:

The Admin Account Executive oversees monthly payment records and daily accounting and administrative operations, manages submissions from preparation to follow-up, and ensures team reports and supporting documents are accurate and complete.

Qualifications:

· Diploma or higher in Accounting, Finance, Business Administration, or a related field

· Sound knowledge of bookkeeping, invoicing, receivables, payables, and reconciliation

· Good communication skills in Bahasa Malaysia and English

· Analytical, accurate, confidential, and able to manage multiple deadlines

Key Responsibilities:

1. Oversee daily administrative and accounting records and ensure transactions are recorded accurately and on time.

2. Review monthly payment key-in and other financial data, verify supporting documents, and resolve missing or inconsistent information.

3. Issue invoices, maintain customer account records, monitor receivables, and follow up on outstanding matters.

4. Review supplier invoices and payment documents and maintain an accurate payment schedule.

5. Perform bank reconciliation, review petty cash and expense claims, and investigate differences.

6. Set reporting deadlines, request reports and supporting documents from team members, and follow up on outstanding items.

7. Manage the end-to-end process for claim, licensing, renewal, client, and other administrative submissions.

8. Compile and review submission packs, check forms and supporting documents, and confirm that all requirements are met before submission.

9. Prepare monthly account schedules and administrative or financial reports for management review.

10. Handle account-related enquiries from customers and suppliers and coordinate resolutions with internal teams.

11. Maintain audit-ready filing and prepare documents requested by the external accountant, auditor, or tax agent.

12. Manage general administrative support, including office supplies, equipment maintenance, supplier coordination, and team communication.

13. Maintain submission calendars, improve record-keeping workflows, and monitor payment, reporting, and submission deadlines.

Added Advantages:

· Familiar with accounting term

· Experience with invoicing, claims, or account reconciliation

· Knowledge in using AI

· Available to start immediately

· Ability to communicate in Mandarin

Pay: RM2,500.00 - RM2,999.00 per month

Work Location: In person