ADMIN ACCOUNTING

II. ADMINISTRATIVE DUTIES

• Maintain and organize company administrative records and documents.
• Prepare, receive, file, and monitor company forms, reports, and correspondence.
• Assist in monitoring office supplies, equipment, and other administrative requirements.
• Prepare purchase requests and other administrative documents when required.
• Monitor incoming and outgoing documents.
• Assist in coordinating company meetings, activities, and internal communications.
• Maintain proper filing of employee and company-related documents in coordination with HR.
• Assist branches and departments with administrative requirements.
• Monitor deadlines, submissions, and required administrative reports.
• Perform other administrative duties assigned by Management.

III. ACCOUNTING DUTIES

• Record and maintain daily financial transactions accurately.
• Prepare and maintain accounts payable and accounts receivable records.
• Assist in monitoring collections, payments, and outstanding balances.
• Prepare receipts, vouchers, invoices, and other accounting documents.
• Check supporting documents before processing transactions.
• Assist in bank and cash reconciliation.
• Monitor petty cash and liquidation reports.
• Encode and maintain accounting data and records.
• Assist in preparing monthly accounting reports.
• Coordinate with branches regarding sales, collections, expenses, and supporting documents.
• Maintain proper filing of accounting records for audit and reference.
• Assist in preparing documents required by management, auditors, and government agencies, as authorized.
• Immediately report discrepancies, missing documents, or unusual transactions to the Accounting Head or Management.

IV. BRANCH AND SALES SUPPORT

• Collect and monitor required sales and branch financial reports.
• Check completeness of supporting documents for sales transactions.
• Monitor branch collections and remittances.
• Coordinate with Sales and Branch Heads regarding incomplete or incorrect documents.
• Assist in monitoring customer payments, deposits, and other company collections.
• Ensure that required reports are submitted within the prescribed deadline.

V. RECORDS & DOCUMENT CONTROL

• Maintain organized physical and digital files.
• Ensure documents are properly labeled and easily retrievable.
• Protect confidential company, employee, customer, and financial information.
• Prevent unauthorized alteration, removal, or disclosure of company records.
• Maintain proper document tracking and filing procedures.

VI. COMPLIANCE & INTERNAL CONTROL

• Follow company policies, procedures, accounting controls, and approval processes.
• Ensure transactions have the required supporting documents and approvals.
• Do not process unauthorized or unsupported transactions.
• Immediately report suspected errors, discrepancies, irregularities, or policy violations.
• Cooperate during internal and external audits.

Pay: Php17,000.00 - Php18,000.00 per month

Work Location: In person