Admin / Accounts Executive

Admin / Accounts Executive

Company: ASCube Info Labs
Location: Madhurawada, Visakhapatnam, Andhra Pradesh
Experience: 12 Years
Employment Type: Full-Time
Department: Accounts & Administration

Job Summary

ASCube Info Labs is looking for a responsible and detail-oriented Admin / Accounts Executive to manage day-to-day accounting, administration, documentation, and MIS activities. The ideal candidate should have basic accounting knowledge, good proficiency in MS Excel, and preferably hands-on experience with Tally/TallyPrime.

The role requires good coordination skills and the ability to work with management, employees, customers, vendors, and external accountants/CA.

Key Responsibilities:

Accounts & Finance

• Maintain day-to-day accounting records and financial documentation.
• Prepare sales/purchase invoices, receipts, payment records, and vouchers.
• Maintain Accounts Payable (AP) and Accounts Receivable (AR) records.
• Track outstanding customer payments and follow up for collections.
• Maintain expense, reimbursement, petty cash, and payment records.
• Assist with bank reconciliation and tracking of bank transactions.
• Coordinate with external accountants/CA for accounting requirements.
• Assist with GST, TDS, and other statutory documentation.
• Maintain proper filing of bills, invoices, vouchers, and supporting documents.

Administration

• Manage day-to-day office administration and coordination activities.
• Maintain employee, company, vendor, and administrative records.
• Manage office supplies, stationery, and other office requirements.
• Coordinate with vendors, service providers, and maintenance personnel.
• Assist with employee attendance and basic HR administration.
• Maintain agreements, renewals, bills, and other important documents.
• Coordinate courier, postal, and other office-related activities.
• Support management with administrative reports and documentation.

MIS & Excel

• Prepare and maintain regular Excel-based MIS reports.
• Maintain reports related to sales, expenses, receivables, payables, and cash/bank transactions.
• Ensure accurate and timely updating of records.
• Use Excel for basic calculations, sorting, filtering, formatting, and reporting.

Required Skills

• 12 years of experience in Accounts, Administration, or a similar role.
• Basic knowledge of accounting principles and bookkeeping.
• Good working knowledge of MS Excel and MS Office.
• Experience with Tally/TallyPrime or other accounting software is preferred.
• Basic understanding of GST and TDS.
• Good communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential financial and employee information.
• Ability to work independently and coordinate with multiple stakeholders.

Education

B.Com / M.Com / BBA / BBM or equivalent qualification preferred.

Candidates with relevant experience and other qualifications may also be considered.

Preferred Candidate Profile

• Reliable, organized, and detail-oriented.
• Good communication and coordination skills.
• Proficient in Excel and Microsoft Office.
• Willing to take ownership of Accounts and Administration responsibilities.
• Comfortable communicating with customers, vendors, employees, and management.
• Ability to manage multiple tasks and meet deadlines.
• Interested in building a long-term career in Accounts and Administration.