Admin-Acctg. Assistant

About the role

We are seeking an organized, detail-oriented Admin-Acctg Assistant (Bookkeeper & Lease Administrator) to manage day-to-day financial transactions and oversee a property lease/rental portfolio. In this dual role, you will be responsible for maintaining accurate financial records, balancing accounts, and managing all administrative tasks related to tenant leases, rental collections, and landlord communications.

Key responsibilities

• Record and balance daily financial transactions, including accounts payable (AP), accounts receivable (AR), and general ledger entries
• Reconcile bank statements, credit cards, and loan accounts monthly to ensure accuracy
• Prepare timely monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow)
• Process payroll, manage employee expense reports, and assist with local/state tax filings and compliance
• Prepare documentation and assist external accountants during year-end tax preparation or financial audits
• Maintain a centralized database of all active leases, tracking critical dates such as renewals, expirations, rent escalations, and move-outs
• Oversee billing, receive rental payments, monitor delinquencies, and issue late notices or statements to tenants
• Serve as the primary point of contact for billing inquiries, lease interpretations, and security deposit disputes
• Process and reconcile tenant security deposits, ensuring legal compliance with refunds and itemized deductions
• Draft lease abstracts, termination letters, renewal addendums, and maintain pristine digital and physical lease files

About you

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent proven experience)
• 1–3 years of experience in bookkeeping, with at least 1–2 years specifically managing property management accounting or lease administration
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables)