Admin & Account Assistant

【工作内容】

1. 【行政&会计助理】

· 在各种行政事务方面帮助和服务于协会事工。

2. 岗位职责：

a. 协助行政事务工作及部门内部日常事务工作，例如：处理协会帐户记录、处理信息需求、制作数据报告、安排会谈会议、接待客户来访、维护个案记录管理，完成文件归档（包括原始档案的收集、整理、归档、电子档案的建立）等各项工作；

b. 参与协会事工、培训和活动事宜，例如：联系各种事工、培训事宜，联系和协助策划各种集体活动如集体外出旅游、受训、年会等；

c. 负责协会资产配置（包括办公设备、办公用品采购）的管理工作，包括清点、维护、登记等；

d. 会务安排：做好会前准备、会议记录和会后内容整理工作；

e. 负责管理协会电邮的收发及传递、网络的管理等；

f. 做好材料收集、档案管理、文书起草、公文制定、文件收发等工作；

g. 对外相关部门联络接待，对内接待来访、接听来电、解答咨询及传递信息工作；

h. 其他突发事件的处理。

3. 要求：

· 至少拥有Diploma文凭

· 熟悉Microsoft办公软件，Excel，Word，Canva

· 独立，愿意学习，具备良好的团队合作精神，能够同时处理多项任务

4. 薪水：

· 面试中可待商讨

5. 工作时间：

· 8:30 am - 4:30pm (星期一 - 五）

· 8:30 am - 12:00pm (星期六)

· 每周单休1.5天 ，法定假日休息

· 工作、培训或活动需出席及安排

6. 官方网页 : https://www.morphosfamily.com/

Facebook 页面 : https://www.facebook.com/MorphosFRC/

【Admin & Account Assistant】

Provide comprehensive support and services for various administrative duties within the association’s ministry.

Responsibilities

a. Assist in administrative tasks and the daily operations of the department, including maintaining association account records, responding to information requests, preparing data reports, scheduling meetings, greeting visitors, managing client files, and completing document filing (organizing, archiving original documents, and creating electronic records).

b. Participate in association, training sessions, and event coordination, including liaising for association and training matters and assisting in planning group activities such as outings, training, annual meetings, and gala dinners.

c. Manage association assets including procurement, inventory, maintenance, and registration of office equipment and supplies.

d. Organize meeting logistics by preparing beforehand, taking minutes during meetings, and compiling post-meeting documentation.

e. Handle management of association emails (receipt, dispatch, forwarding) and oversee network administration.

f. Collect materials, manage archives, draft official documents and correspondence, and process document delivery.

g. Liaise with external departments, receive visitors, answer phone calls, respond to inquiries, and communicate information internally.

h. Manage and respond to any urgent or unforeseen issues.

Requirements

· At least Diploma

· Familiar with Microsoft Office especially Excel, Word, Canva

· Independent, willing to learn, good team work and able to multitask.

Salary

· Add expected salary to your profile for insights

Working Hours

· 8:30 am - 4:30pm (Mon-Fri)

· 8:30 am - 12:00pm (Sat)

· 1.5 days off per week, statutory holidays off

· Attendance required for course, training, meetings or event duties

Official Website: https://www.morphosfamily.com/

Facebook Page: https://www.facebook.com/MorphosFRC/