ADMIN AND ACCOUNT ASSISTANT

Key Responsibilities

1. Accounting & Finance

• Handle daily accounting transactions, including accounts payable and accounts receivable.
• Prepare invoices, payment vouchers, receipts, and official documentation.
• Monitor customer payments, outstanding balances, and supplier payments.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in preparing monthly management accounts and financial reports.
• Maintain proper filing of invoices, receipts, claims, and other accounting documents.
• Assist with monthly closing and year-end audit preparation.
• Liaise with external accountants, auditors, tax agents, and relevant authorities when required.
• Ensure accounting records comply with company policies and applicable regulations.

2. Administration

• Manage daily office administrative tasks and maintain an organised filing system.
• Handle incoming calls, emails, correspondence, and documentation.
• Prepare quotations, purchase orders, delivery orders, and other business documents when required.
• Maintain company records, staff files, and administrative databases.
• Monitor office supplies and coordinate purchases when necessary.
• Arrange meetings, appointments, and other administrative activities.
• Assist in preparing internal reports and management documents.

3. Human Resources & Payroll Support

• Assist in preparing monthly payroll and staff claims.
• Maintain employee attendance, leave records, and personnel files.
• Assist with staff onboarding and other HR administrative matters.
• Support statutory contribution administration, including EPF, SOCSO, EIS, and PCB, where applicable.

4. Operations & Management Support

• Coordinate with internal departments, suppliers, customers, and business partners.
• Monitor documents and transactions to ensure timely processing.
• Assist management with ad hoc assignments and operational matters.
• Identify opportunities to improve administrative and accounting processes.
• Maintain confidentiality of company financial information and employee records.

Job Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Preferably 1–3 years of relevant working experience.
• Fresh graduates with relevant qualifications may be considered.
• Basic knowledge of accounting principles and financial documentation.
• Familiarity with accounting software and Microsoft Excel.
• Good organisational, communication, and time-management skills.
• Detail-oriented, responsible, proactive, and able to work independently.
• Able to meet deadlines and handle multiple tasks efficiently.

Key Competencies

• Accuracy and attention to detail.
• Integrity and confidentiality.
• Good problem-solving skills.
• Effective communication and teamwork.
• Strong administrative and organisational skills.
• Ability to prioritise tasks and manage time effectively.

Performance Indicators (KPI)

• Accuracy and timeliness of accounting records.
• Timely issuance of invoices and processing of payments.
• Completion of bank reconciliations and monthly reports within deadlines.
• Proper maintenance of accounting and administrative documents.
• Timely submission of payroll and statutory contribution information, where applicable.
• Efficient handling of administrative tasks and management requests.

Working Conditions

The position is based at the company's designated office and may require coordination with other departments, suppliers, customers, and external service providers.

Note: The employee may be assigned other reasonable duties related to accounting, administration, and business operations as required by management.

Pay: RM1,800.00 - RM2,600.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Professional development

Work Location: In person