ADMIN & ACCOUNT EXECUTIVE

About the role

This role combines accounting and administration responsibilities, supporting the financial and operational functions of the organisation.

Accounts

• Handle daily accounting and basic bookkeeping matters.
• Prepare invoices, quotations, payment vouchers, receipts and other accounting documents.
• Monitor accounts receivable and accounts payable.
• Follow up with clients on outstanding payments.
• Process supplier and subcontractor invoices and payments.
• Maintain proper filing of invoices, receipts, claims and payment records.
• Perform bank reconciliation and update accounting records.
• Assist in preparing monthly accounts and financial reports.
• Liaise with external accountant, auditor, tax agent and company secretary when required.
• Assist with SST, e-Invoice and other accounting documentation where applicable.

Administration

• Handle general office administration and documentation.
• Maintain proper filing and company records.
• Prepare letters, forms, reports and other documents.
• Manage staff claims.
• Coordinate office supplies and general office requirements.
• Assist management with day-to-day administrative matters.
• Coordinate with project teams, suppliers and subcontractors for documentation.
• Maintain project-related records including invoices and payment documents.
• Perform other administrative duties assigned by management.

Requirements

• Diploma/Degree in Accounting, Finance, Business Administration or related field.
• Preferably 1–3 years of relevant working experience.
• Fresh graduates with good accounting knowledge are also encouraged to apply.
• Familiar with Microsoft Excel, Word and accounting software.
• Knowledge of SQL Accounting will be an advantage.
• Basic understanding of Malaysia e-Invoice and SST will be an advantage.
• Able to communicate in English and Bahasa Malaysia.
• Mandarin communication ability will be an added advantage.
• Well-organised, responsible and able to work independently.
• Good attention to detail, especially when handling accounts and payments.