Admin and Accounts Assistant

Job Overview

We are seeking a proactive and detail-oriented Admin and Accounts Assistant to join our dynamic team. This vital role combines administrative support with basic accounting functions, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will bring enthusiasm, organizational prowess, and strong computer skills to help us maintain efficiency and excellent customer service. This paid position offers an exciting opportunity to develop your administrative and bookkeeping expertise within a supportive environment.

Responsibilities

• Manage daily office tasks including filing, data entry, and maintaining organized records
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and providing exceptional customer service
• Support bookkeeping activities using QuickBooks or similar accounting software to process invoices, payments, and expense reports
• Assist with billing, invoicing, and basic financial reconciliation to ensure accurate accounts management
• Maintain and update client and patient records with precision, including proofreading documents for accuracy
• Support office operations by managing appointment scheduling, check-ins, and supporting front desk activities
• Use Microsoft Office Suite and Google Workspace tools to prepare reports, correspondence, and presentations

Requirements

• Proven clerical experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly preferred
• Excellent data entry skills with a high level of accuracy and speed in typing
• Strong phone etiquette and customer service skills for handling inquiries professionally on multi-line phone systems
• Previous office experience in a travel agency or hospitality is a plus, including familiarity with front desk operations and medical/dental office procedures
• Ability to perform filing tasks efficiently while maintaining confidentiality of sensitive information
• Good computer skills with the ability to troubleshoot common software issues as needed

Join us in a role where your organizational talents and technical skills will make a real difference! We value energetic individuals eager to support our team through efficient administrative processes and precise financial management. This position ensures you gain valuable experience while contributing to the smooth running of our office environment.

Pay: $18.00-$21.00 per hour

Benefits:

• Paid time off

Work Location: In person