Admin & Accounts Executive

About the role

Admin & Accounts Executive role is responsible for preparing monthly financial statements, managing billing processes, and maintaining accounting records for a Management Corporation.

Key responsibilities:

• Prepare monthly Statement of Receipts and Payments / Cash Book

• Prepare Statement of Income and Expenditure

• Prepare Balance Sheet with notes to the accounts

• Maintain Fixed Assets, Debtor Ageing, Fixed Deposit, Sinking Fund, and Levy Schedules/Statements

• Prepare Bank Reconciliation Statement

• Maintain records for deposits, other debtors, prepayments, accounts payable, accrual, other creditors, refundable deposits, provision for taxation and audit fees etc

• Generate monthly or quarterly Management Fund and Sinking Fund billing

• Liaise with SPs on billing matters

• Issue billing by e-invoice or paper form

• Track and update Strata Rolls

• Prepare and issue cheque payments monthly

• Generate labels for AGM/EOGM documents and circulars

• Generate voting and attendance lists for AGM/EOGM

• Prepare Management Fund and Sinking Fund Budgets

• Liaise with the auditor during financial year-end closing and respond to queries until the Auditor's Report is completed

Prerequisites:

• Relevant accounting or administrative experience preferred
• Able to work independently
• Proficient in Microsoft Office, particularly Excel
• Good work attitude, strong leadership and interpersonal skills
• Knowledge of smart estate applications and digital payment platforms preferred
• Good communication in writing and speaking
• Excellent customer service and proactive issue resolution

FT/PT positions available

Work Days: Mon to Fri 8.30am to 5.30pm or 9.00am to 6.00pm

Sats 8.30am to12.30pm or 9.00am to 1.00pm

Flexi arrangement and option to WFH can be discussed depending on the role and candidate's experience.