Admin & Client Servicing Executive (Events & Media)

RS Photography is a Singapore photography and video production company. Since 2013 we have delivered over 2,600 assignments for 693 clients, and we run 150 to 160 shoots a month for government agencies, associations and corporate clients: conferences, award ceremonies, exhibitions, national events and corporate portraits.

We are hiring one Admin & Client Servicing Executive. You will be the person our clients deal with day to day, and the person who keeps our bookings, quotations and invoicing running cleanly. It is a single, defined seat reporting directly to the Director. The work is yours to own, not to assist with.

WHAT YOU WILL DO

Run day-to-day office and admin matters independently

Be the first reply to client enquiries by email and phone, and stay the named contact through to delivery

Prepare and send quotations, and follow up on the ones that go quiet

Raise invoices, submit e-invoices online, and track payment, including government purchase orders and their reference numbers

Turn confirmed jobs into calendar bookings with complete details: contact person, venue, reporting time, shoot requirements, billing notes

Prepare the weekly shoot schedule and coordinate between clients and our photographers and videographers

Assist with tender and quotation submissions on government procurement portals

Handle HR paperwork including employment letters, work pass applications and renewals

Keep company documents and vendor registrations current

WHAT WE ARE LOOKING FOR

At least 2 years in an admin, client servicing, coordination or account support role

Confident written English. You will be writing to clients directly, often to government officers

Comfortable with numbers: quotations, invoices, purchase orders, simple reconciliation

Organised under volume. We run 150 to 160 jobs a month and the details are the job

Working knowledge of Google Workspace or Microsoft Office

Someone who follows up without being chased

NICE TO HAVE, NOT REQUIRED

Experience in events, media, production, an agency, or another service business with many small jobs

Exposure to government procurement: GeBIZ, Vendors@Gov, InvoiceNow, purchase orders

Experience with work pass applications or HR administration

Invoicing or bookkeeping software experience

WHAT WE OFFER

S$2,800 to S$3,000 a month, depending on experience

A 5-day work week, Monday to Friday, 9am to 6pm

A defined seat reporting to the Director, with real ownership

A team of 10 where your work is visible and matters

A proper handover from the person currently in the role, if you are able to start soon

CPF, annual leave and public holidays in accordance with the Employment Act

LOCATION

Midview City, 22 Sin Ming Lane #06-82, Singapore 573969, in the Sin Ming and Bishan area. This role is based in our Singapore office and we are not able to sponsor employment passes.

HOW TO APPLY

Apply through Indeed with your CV. Please tell us your earliest available start date. We have a handover window and candidates who can start sooner will be prioritised.

Pay: $2,800.00 - $3,000.00 per month

Benefits:

• Professional development

Work Location: In person