Admin & Coordinator

About the role

The Admin & Coordinator role is to coordinate and monitor all maintenance activities across company facilities, branches, and equipment to ensure timely repairs, preventive maintenance, and proper upkeep of company assets. The role serves as the primary point of coordination between internal departments, technicians, contractors, and service providers to ensure maintenance concerns are properly documented, scheduled, resolved, and monitored.

Key responsibilities

• Coordinate preventive and corrective maintenance activities
• Receive, document, prioritize, and track maintenance requests from branches and departments
• Schedule technicians, contractors, and service providers for repairs and maintenance work
• Monitor the status and turnaround time of maintenance requests
• Coordinate quotations, work orders, service reports, and other maintenance documentation
• Maintain accurate records of equipment, facilities, repairs, and maintenance schedules
• Follow up on pending repairs and ensure issues are resolved within agreed timelines
• Coordinate with suppliers and contractors regarding parts, materials, and service requirements
• Monitor maintenance costs and assist in tracking the maintenance budget
• Prepare maintenance reports and provide updates to management

About you

• Bachelor's degree in Engineering, Facilities Management, Business Administration, Operations Management, or any related field
• Technical or vocational graduates with relevant experience may also be considered
• Open to fresh graduates and candidates with relevant internship or administrative experience
• Previous experience in maintenance, facilities, construction, property management, or administrative coordination is an advantage
• Basic knowledge of Microsoft Office, particularly Excel, Word, and Outlook
• Good organizational and coordination skills
• Strong attention to detail and accuracy
• Basic problem-solving and analytical skills
• Good verbal and written communication skills
• Ability to manage multiple requests and prioritize urgent concerns