ADMIN & EVENT Manager

Role & responsibilities

Administration

• Manage day-to-day administrative operations of the Aviation College.
• Coordinate with the Principal, HODs, faculty, staff, students, parents, and external agencies.
• Maintain administrative records, documents, registers, and correspondence.
• Coordinate office facilities, housekeeping, security, transport, and other support services.
• Monitor inventory, stationery, office supplies, and administrative requirements.
• Coordinate with vendors, service providers, and contractors.
• Support management in implementing administrative policies and procedures.
• Handle official correspondence and follow up with government, regulatory, and other external authorities as required.
• Ensure proper maintenance of college infrastructure and facilities.
• Prepare administrative reports and submit them to management on a regular basis.

Event Management

• Plan, organize, and execute college events, seminars, workshops, conferences, exhibitions, orientation programmes, and student activities.
• Coordinate events such as annual day, graduation/convocation, aviation-related programmes, placement drives, guest lectures, and industry interaction programmes.
• Prepare event schedules, checklists, budgets, and action plans.
• Coordinate with faculty, students, management, vendors, guests, and external agencies for event requirements.
• Manage venue arrangements, seating, stage setup, audio-visual requirements, catering, transportation, accommodation, and security.
• Coordinate invitations, guest management, registration, certificates, and event-related documentation.
• Ensure events are conducted smoothly and within the approved budget.
• Handle last-minute requirements and resolve operational issues during events.
• Coordinate post-event activities, feedback, documentation, and expense settlement.

Required Skills

• Strong administrative and organizational skills.
• Excellent event planning and coordination abilities.
• Good communication and interpersonal skills.
• Vendor management and negotiation skills.
• Good knowledge of MS Office, Excel, Word, PowerPoint, and email communication.
• Ability to manage multiple activities and meet deadlines.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and coordinate effectively with different departments.
• Willingness to work beyond regular hours during major events when required.

Preferred candidate profile

• Experience in Aviation College / University / Educational Institution will be an added advantage.
• Candidates with experience in handling institutional events, seminars, conferences, placement activities, and VIP/guest coordination will be preferred.
• Should be proactive, disciplined, presentable, and capable of handling responsibilities independently.