Admin and Event Staff

Administrative Duties

• Perform daily administrative and clerical tasks.
• Prepare quotations, event agreements, invoices, official receipts, and other documents.
• Maintain organized records of clients, suppliers, and company files.
• Monitor office supplies and coordinate purchasing when needed.
• Prepare daily, weekly, and monthly reports.
• Handle emails, phone calls, and client correspondence.
• Schedule meetings, ocular visits, and appointments.
• Assist management with other administrative tasks as assigned.

Event Coordination

• Assist clients with event inquiries and provide venue information.
• Conduct or assist during venue tours and ocular visits.
• Coordinate event requirements with clients, suppliers, and internal departments.
• Prepare event orders, function sheets, and event schedules.
• Ensure all event details are complete before the event date.
• Monitor event setup and provide on-site support during events.
• Coordinate with the Operations, Kitchen, Housekeeping, Maintenance, and Security teams to ensure smooth event execution.
• Assist in resolving client concerns before, during, and after events.