Admin & Facilities Associate

About the Role

We are looking for a highly organized, proactive, and service-oriented Admin & Facilities Associate to support the day-to-day administrative and facilities operations of the organization.

This role is responsible for maintaining a safe, efficient, and well-organized workplace while providing administrative support to employees, management, vendors, and visitors.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the office and internal teams.
• Manage office correspondence, documents, records, and filing systems.
• Coordinate meetings, appointments, schedules, and office activities.
• Prepare reports, presentations, forms, and other administrative documents.
• Manage office supplies, equipment, and inventory.
• Process purchase requests, invoices, reimbursements, and other administrative documentation.
• Assist with employee onboarding, office access, and workplace requirements.
• Coordinate travel arrangements, accommodations, and transportation when required.
• Support company events, meetings, training sessions, and employee activities.

Facilities Management

• Ensure the office is clean, safe, functional, and well-maintained.
• Coordinate building maintenance, repairs, cleaning, security, utilities, and other facilities services.
• Liaise with landlords, property managers, contractors, suppliers, and service providers.
• Monitor office equipment, furniture, facilities, and workplace infrastructure.
• Conduct regular workplace inspections and report maintenance or safety concerns.
• Maintain records of maintenance activities, service agreements, permits, and warranties.
• Monitor facility-related expenses and ensure services are delivered according to agreed standards.
• Support emergency preparedness, health and safety, and workplace