Admin and Facilities Coordinator

Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Administration, Facilities Management, Hospitality, Logistics, or a related field; relevant practical experience may be considered.
• At least 1–2 years of experience in office administration, facilities coordination, vendor management, events, logistics, front-desk operations, or a related support role.
• Hands-on experience sourcing vendors, collecting and comparing quotations, coordinating deliveries or services, and maintaining trackers and supporting documents.
• Experience in a BPO, RPO, shared-services, professional-services, or multi-site organization is advantageous.

Core Competencies

• Highly organized, dependable, and disciplined, with strong attention to detail and follow-through.
• Proactive self-starter who anticipates needs, takes appropriate initiative, and works effectively with minimal supervision.
• Resourceful and street-smart problem solver who can navigate changing circumstances and propose practical alternatives.
• Strong coordination, negotiation, and relationship-management skills with vendors and internal stakeholders.
• Clear, professional written and verbal communication skills in English and Filipino.
• Able to prioritize multiple urgent and routine requirements without losing accuracy or ownership.
• Professional, service-oriented, discreet, and trustworthy when handling visitors, documents, money, and confidential information.

Technical and Operational Requirements

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared trackers or document repositories.
• Comfortable preparing quotation comparisons, simple cost summaries, inventory lists, status reports, checklists, and vendor files.
• Willing and able to perform frequent fieldwork and travel between office, vendor, venue, government, and service locations using company-approved transportation.
• A valid driver’s licesce and access to reliable personal transportation, including a motorcycle, are advantageous but are not conditions of employment.
• Willing to work 100% onsite in Bridgetowne, Quezon City, primarily on a day shift, with flexibility to adjust working hours or provide event and operational support when reasonably required.