Admin & Facilities Executive

About the role

We're looking for an organised, hands-on Admin Executive to keep our office running smoothly — covering office supplies, facilities, vehicle fleet administration, basic IT support, and day-to-day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast-paced construction/engineering sector environment.

Job Scope

Office Supplies & Pantry

• Manage stationery and pantry stock, place orders as needed

Office Equipment

• Maintain copiers/printers, liaise with vendors for servicing and repairs

PPE

• Procure, stock, and distribute PPE to staff

Fleet & Vehicle Administration

• Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles
• Notify and remind assigned drivers ahead of expiry deadlines
• Coordinate with drivers to ensure vehicles are sent for inspection on schedule
• Maintain a vehicle register/tracker and handle related vehicle administrative matters

Facilities & Vendor Coordination

• Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics

Basic IT Support

• Handle password resets, printer/connectivity issues; escalate more complex issues to our IT vendor

New Joiner Setup

• Prepare laptops, install standard software, set up email/access for new hires

Software Licensing

• Process software purchases/renewals as instructed by Management, track expiry dates

Asset Tracking

• Maintain records of company laptops, software licenses, and equipment

HR Support

• Assist the HR team with filing, data entry, scheduling, and onboarding logistics

Requirements

• Diploma or equivalent; prior admin, facilities, or IT support experience preferred
• Comfortable with basic IT troubleshooting
• Organised, detail-oriented, and able to juggle multiple requests
• Proficient in Microsoft Office
• Prior exposure to the construction/engineering sector is an advantage