Admin and Facilities Management Specialist

To have your application processed, all interested applicants are REQUIRED to submit their updated résumé and complete our Head Office Online Application Form through the link below:

https://forms.gle/YkpRNNF7mrSykmXQ9

Please ensure that all required information is complete and accurate. Our Recruitment Team will review your submission and contact qualified candidates regarding the next steps in the hiring process.

Applications with incomplete information or without a submitted online application form may not be processed.

Responsibilities:

• Assess requests with requisitioners based on existing policies.
• Assign validated requests to the appropriate third-party service providers for house maintenance.
• Update requisitioners on request status until fully completed.
• Log, report, and monitor all assigned maintenance tasks.
• Review documents and perform due diligence for new vendor accreditation.
• Endorse reviewed cost proposals and comparisons for purchases and services.
• Ensure all purchase orders, billing, and related documents are complete before endorsement.
• Prepare a weekly report on purchasing activities and services rendered.
• Monitor vendor performance using scorecards and report findings to supervisors.
• Maintain transaction records to support task reporting (e.g., aircon maintenance, security, courier).
• Ensure tasks are completed timely, cost-efficiently, and in the company's best interest.
• Follow AFM guidelines and document any approved enhancements.
• Assist in sourcing local service providers and compile recommendations for the AFM Head.
• Perform other delegated tasks as needed.

Qualifications:

• Bachelor’s degree in Business Management,  Operations Management, Office Administration or equivalent
• With at least 1 year relevant experience
• Customer-service orientation
• Keen to details and adept in reporting
• Good communication and coordination skills
• Preferably has driving & "handyman" (electrical, plumbing, car maintenance) skills

About Us:

Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.