Admin and Facilities Management Supervisor

To have your application processed, all interested applicants are REQUIRED to submit their updated résumé and complete our Head Office Online Application Form through the link below:

https://forms.gle/YkpRNNF7mrSykmXQ9

Please ensure that all required information is complete and accurate. Our Recruitment Team will review your submission and contact qualified candidates regarding the next steps in the hiring process.

Applications with incomplete information or without a submitted online application form may not be processed.

Administrative Responsibilities

• Supervises all facility-related concerns across head office and branches nationwide
• Maintains engagement and education of all admin specialists and supervises them to deliver expected service levels to our internal and external clients
• Reviews backlogged works in order to ensure that assignments are completed
• Coordinates work assignments among building technicians, vendors and contractors
• Reviews price quotes for the procurement, services and labor for projects
• Oversees the scheduling of maintenance of generator, ACU’s, water, electric and other systems to ensure efficient operation
• Enforces and monitors the compliance of all company-issued vehicles in terms of PMS schedules and other fleet service guideline (repairs, claims, reporting)
• Facilitates and monitors in preparing the report for the timely coverage of all company properties, offices, branches, and motor vehicles into an insurance coverage
• Provides reports in inventory of fixed assets across all branches
• Supervises various facilities projects and carries out any other duties that may be assigned from time to time in accordance to the direction of the AFM Head
• Regularly communicates to the AFM Head of the status of his/her tasks and of his/her subordinates especially those exceptional situations

Procurement Responsibilities

• Implements the actual standard over-all purchasing policies and procedures
• Recommends purchasing standards such as order lead time, order quantities and manner of transport and other processes, which may result in rationalizing efforts and resources
• Reviews price quotes for the procurement, services and labor for projects based from company and industry standards
• Identifies, evaluates and recommends suppliers/service providers for accreditation to the AFM Head
• Negotiates and recommends for approval to place order for product, material, supply, parts, equipment, and services based on approved purchased plans and requisition
• Monitors and follows up status of purchase orders and expedites delivery
• Interfaces with customer representatives and suppliers with regards to all aspects of material that need worthwhile feedback to assure an efficient result and fulfillment of objective
• Can provide consistent support and co-leadership in cost effectiveness and cost reduction program
• Performs other job related task that may be assigned from time to time

Qualifications:

• Bachelor’s degree in Engineering / Architecture, Business Management, or any relevant degree with technical and business exposure

• With at least 3 years of related work experience

• Skills and competencies requirement:

  • Communication (correspondence, interpersonal)
  • Document Management (filing, bookkeeping, billing)
  • Research (resourcefulness)
  • Computer Technical  (MS Office, internet, Google apps)
  • Customer Service (vendor management)
  • Organizational (office admin, travel arrangements)
  • Planning (appointment setting, event coordination, prioritizing)
  • Problem Solving (client relations, mediation, issue resolution)

About Us:

Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.