Admin and Facility Executive

Role Summary:

We are looking for a proactive and detail-oriented Admin & Facility Executive to manage office administration, employee support activities, and facility operations. The ideal candidate will ensure smooth day-to-day office functioning, maintain compliance records, coordinate with vendors, and support workplace safety and employee onboarding activities.

Role Summary

We are looking for a proactive and detail-oriented Admin & Facility Executive to manage office administration, employee support activities, and facility operations. The ideal candidate will ensure smooth day-to-day office functioning, maintain compliance records, coordinate with vendors, and support workplace safety and employee onboarding activities.

Key Responsibilities

Administration & Office Management

• Maintain and update employee records and administrative databases.
• Support HR onboarding and employee coordination activities.
• Manage office supplies, stationery, courier services, and petty cash.
• Handle travel bookings, accommodation arrangements, and related coordination.
• Ensure proper documentation and compliance record maintenance.
• Coordinate internal communication and administrative support activities.

Facility Management

• Oversee housekeeping, office maintenance, security, and facility operations.
• Ensure uninterrupted functioning of office utilities and infrastructure.
• Coordinate with vendors and manage Annual Maintenance Contracts (AMCs).
• Monitor workplace ergonomics, safety standards, and hygiene practices.
• Implement and monitor fire safety procedures and statutory compliance requirements.
• Address facility-related issues promptly and ensure timely resolution.

Required Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office tools including Excel, Word, and Outlook.
• Knowledge of basic compliance processes and record-keeping practices.
• Ability to efficiently manage office supplies,petty cash, and courier operations.
• Strong problem-solving skills with keen attention to detail.

Experience & Eligibility

• Bachelors degree in Business Administration or a related field.
• 2-4 years of experience in administration, office management, or facilities coordination.
• Prior experience working in a corporate office environment is highly preferred.