Admin & Facility Executive

Job highlights

• Experience in vendor management, procurement, and project coordination in facility or centre operations
• Manage centre administration, vendor onboarding, procurement, new centre launches, and facility maintenance

About The Banyan

The Banyan is a premium Preschool & Daycare brand committed to providing high-quality early childhood education and childcare services across India. As we continue to expand our footprint, we are looking for an energetic, highly organized and execution-focused Admin & Projects Executive to support our centre operations, vendor management, procurement and new centre development initiatives.

Role Summary

The Admin & Projects Executive will be responsible for ensuring the smooth administrative functioning of all Banyan centres while coordinating procurement, vendor management, project execution and new centre launches. The role requires strong planning, coordination, negotiation and execution skills to ensure all centres operate efficiently and all projects are completed within committed timelines.

Key Responsibilities

1. Centre Administration

• Ensure smooth day-to-day administrative operations across all Banyan centres.
• Coordinate with Centre Heads to address and resolve operational requirements promptly.
• Ensure uninterrupted availability of stationery, classroom supplies, uniforms, housekeeping materials and other operational essentials.
• Monitor the proper functioning of biometric attendance systems, CCTV, internet, printers and office equipment.
• Coordinate preventive maintenance to minimize operational disruptions.

2. Vendor Management

• Identify, evaluate and onboard vendors for procurement and facility-related services.
• Develop and maintain a reliable vendor database across multiple categories.
• Obtain quotations, prepare comparative statements and negotiate commercial terms.
• Coordinate with Finance for vendor code creation and documentation.
• Monitor vendor performance and ensure timely delivery of products and services.
• Build backup vendor options for all critical operational requirements.

3. Procurement & Inventory Management

• Manage procurement of furniture, classroom equipment, teaching aids, stationery, uniforms, welcome kits, branding material and centre consumables.
• Coordinate procurement for both existing and new centres.
• Track inventory levels and ensure timely replenishment.
• Maintain inventory and asset records.
• Coordinate logistics and dispatch of materials to centres across locations.

4. New Centre Projects

• Coordinate administrative activities for new centre setup and launch.
• Ensure project milestones are completed as per agreed timelines.
• Coordinate with architects, contractors, vendors and internal stakeholders.
• Track project progress and proactively escalate delays.
• Ensure operational readiness before centre launch, including furniture, branding, IT equipment, stationery, uniforms and other required resources.

5. Branding & Marketing Support

• Coordinate production and installation of branding materials such as signages, wall graphics, standees, brochures, banners and marketing collateral.
• Arrange printing of visiting cards, admission kits and promotional materials.
• Coordinate dispatch of branding and marketing materials to centres.
• Ensure branding standards are maintained across all locations.

6. Events & Centre Activities

• Coordinate arrangements for annual events, festivals, workshops, inaugurations and corporate events.
• Arrange vendors, materials, logistics and administrative support for successful execution.

7. Facilities & Maintenance

• Coordinate repair and maintenance activities across all centres and Head Office.
• Manage annual maintenance contracts (AMCs) and vendor schedules.
• Coordinate pest control, deep cleaning and routine maintenance activities.
• Ensure timely resolution of facility-related complaints.