Admin & Facility Executive

Job Title: Admin & Facility Executive

Location: Pune

Experience: 2-5 years

Employment Type: Full-Time

Department: Administration

About the Role

We are looking for an Admin & Facility Executive with hands-on experience in office administration and facility management to run the day-to-day operations of our office. This is a pure administration and facility role. It is not an HR role. Candidates with HR-focused experience (recruitment, payroll, or HR operations) will not be a fit.

Key Responsibilities

• Manage facility operations: office maintenance, housekeeping, security, and pantry.
• Coordinate with vendors for repairs, office supplies, and AMC (Annual Maintenance Contracts), including renewals and follow-ups.
• Maintain records of office assets, agreements, invoices, and administrative documents.
• Maintain inventory of stationery, pantry items, and other office assets.
• Raise purchase requisitions and coordinate with the procurement team for office requirements.
• Arrange travel bookings, hotel accommodations, and transportation for employees and visitors.
• Manage courier services, incoming and outgoing mail, and document dispatch.
• Arrange workstations, ID cards, and facilities for new joiners.
• Coordinate meeting room bookings and refreshments.
• Ensure compliance with office safety, cleanliness, and company policies.
• Track admin expenses and support basic budget monitoring.

Must-Have Requirements

• 2-5 years of hands-on experience in office administration or facility management.
• Experience managing facility vendors such as housekeeping, security, and maintenance.
• Experience handling AMCs, travel bookings, and inventory.
• Good negotiation and vendor coordination skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong communication, organization, and time management skills.

Preferred

• Experience in manufacturing, renewable energy, engineering, or a corporate office.
• Certification in Administration or Facility Management.