Admin & Facility Manager

As a part of the Admin and Facility Management team, you will be responsible for supporting the smooth and efficient day-to-day functioning of the office.

This role requires someone who is proactive, organized, hands-on, and comfortable taking ownership of day-to-day office and facility-related requirements. You will work closely with internal teams, housekeeping staff, vendors, and service providers to ensure that the workplace remains functional, organized, and ready for employees.

Your Day to Day responsibilities shall encompass:

• Ensure the smooth day-to-day functioning of the office and workplace facilities.
• Conduct regular checks of workspaces, meeting rooms, pantry, washrooms, common areas, and other office facilities.
• Coordinate with housekeeping and pantry staff to maintain cleanliness, hygiene, and overall office standards.
• Monitor and ensure the availability of pantry supplies, drinking water, stationery, cleaning materials, and other office consumables.
• Coordinate with vendors and service providers for maintenance, repairs, pest control, equipment servicing, office supplies, and other facility-related requirements.
• Follow up on maintenance and repair requirements related to electrical systems, plumbing, furniture, appliances, internet, and other office infrastructure.
• Assist in maintaining records related to vendors, quotations, invoices, and service documentation.
• Support the management of couriers, deliveries, visitors, and other day-to-day administrative requirements.
• Assist with meeting room arrangements, seating arrangements, office moves, and internal events.
• Coordinate with internal teams to address and resolve employee facility-related concerns.
• Ensure that office supplies and other essential requirements are replenished on time.
• Report and escalate recurring or unresolved facility-related issues to the reporting manager.
• Support the overall well-being and efficient functioning of the office by taking ownership of day-to-day operational requirements
• Ensure day-to-day smooth functioning of office and taking care of ad-hoc tasks such as travel arrangements, bill-payments, etc .

What youll need to succeed in the role:

• Must be able to thrive in a fast-paced environment and be motivated to take on new challenges.
• Good oral and written communication skills.
• Demonstrated ability to take initiative and work independently as well as in a team environment.
• Must be proactive, organized, and result-oriented with a strong sense of ownership.
• Ability to manage multiple tasks and prioritize urgent requirements.
• Comfortable communicating and coordinating with vendors, service providers, and internal teams.
• Willingness to be hands-on and actively involved in day-to-day office operations.
• Strong problem-solving and coordination skills.

About DeltaX

Founded in 2012, DeltaX is an AI & Automation company driving transformation primarily in the area of Marketing & Advertising. Our flagship product is a data-driven digital advertising platform designed for agencies and advertisers to seamlessly plan, create, buy, track, attribute, and report campaigns across search, social, display RTB, mobile, video, and other digital channels. Its cutting-edge technology empowers marketing teams worldwide with deep insights, automated ROI-based spend optimisation, and the ability to execute award-winning, technology-driven campaigns. The scope of our offering has compounded in width and depth with AI and automation being at the forefront of it.