Admin & General Affairs Executive

Responsibilities:

• Manage daily office administration, facilities and general affairs activities.
• Coordinate office maintenance, cleaning, security, parking, access cards and workplace services.
• Manage vendors and service providers, including quotations, coordination and payment follow-up.
• Manage office supplies, equipment, company vehicles and company assets.
• Coordinate business travel, accommodation, transportation and arrangements for management and international visitors.
• Support office relocation, renovation, events and workplace projects.
• Coordinate relevant licences, permits, registrations and administrative documentation.
• Prepare purchase requests, POs and supporting documents for GA expenses.
• Maintain records of contracts, invoices, assets and other administrative documents.
• Liaise with building management, landlords, authorities and external parties when required.
• Provide administrative support to management and other departments.
• Perform other duties and ad-hoc assignments as required.

Requirements:

• Diploma or Bachelor’s Degree in Business Administration, Management or a related field.
• 2–5 years of relevant experience in administration, general affairs, facilities or office operations.
• Experience in an MNC, automotive or manufacturing environment is an advantage.
• Good coordination, vendor management and organizational skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good communication skills and able to work independently and manage multiple priorities.
• Willing to travel when required for business, site visits or events.