ADMIN & HR ASSISTANT

We’re looking for a highly organised, proactive and dependable person to support our administration, HR, finance records and event operations.

This role is ideal for someone who is excellent at keeping things organised, following through on details, and confidently handling the administrative side of events from documentation to approvals.

KEY RESPONSIBILITIES

• Event Licensing & PermitsManage local council and state-level event permit applications from start to finish, including document preparation, authority liaison, submissions and follow-ups until approval.
• Event AdministrationCoordinate venue documentation, vendor records, schedules, operational paperwork and other event requirements.
• HR AdministrationMaintain employee records, attendance and leave tracking, interview coordination, onboarding documents and payroll inputs.
• Bookkeeping SupportRecord income and expenses, organise invoices and receipts, monitor payments and track outstanding balances.
• Excel ReportingBuild and maintain accurate budgets, payment trackers, staff records and event reports.
• Document & Record ManagementEstablish clear, organised and searchable filing systems for contracts, permits, financial records and confidential HR documents.

WHAT WE’RE LOOKING FOR

• Previous experience in event management, event operations or event administration
• Hands-on experience managing local council and state-level event licence/permit applications is essential
• Able to handle permit submissions, authority communication and follow-ups independently
• Strong Microsoft Excel skills, including formulas, lookup functions and PivotTables
• Good understanding of basic bookkeeping and financial record keeping
• Excellent organisation and document-management skills
• Detail-oriented, trustworthy, proactive and strong with follow-through
• Good written and spoken Bahasa Malaysia and English
• Willing to support event operations on weekends when required

HOW TO APPLY

Please submit your CV and clearly highlight:

• Event permits/licences you have personally managed
• Local councils or authorities you have dealt with
• Your Excel experience
• Your bookkeeping or financial administration experience

Candidates with direct event licensing experience will be prioritised.

Pay: RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person