Admin & HR Assistant

Job Overview

We are looking for a meticulous, organized, and reliable Admin & HR Assistant to join our team. This role primarily focuses on core HR functions—specifically worker payroll verification, timekeeping, and training/certification management—alongside essential daily administrative support.

Key Responsibilities

HR & Payroll Support

• Worker Payroll Processing:
• Verify and track workers' daily attendance through the timekeeping system, including overtime (OT) hours and records.
• Assist in computing monthly salaries, allowances, deductions, and OT payments accurately in compliance with Ministry of Manpower (MOM) regulations.
• Maintain and update worker master files and personnel records.
• Training & Certification Management:
• Coordinate and register workers for mandatory safety, skill upgrade, and recertification courses.
• Track course expiry dates, maintain training databases, and schedule renewal courses in advance.

Work Pass & Personnel Administration:

• Assist with Work Permit (WP) applications, renewals, cancellations, and passport updates via MOM portals.
• Coordinate medical check-ups, insurance updates, and onboarding/offboarding processes for workers.

General Administrative Support

• Maintain structured digital and physical filing systems for HR documents, worker records, and office administration.
• Monitor and reorder office supplies, stationery, and oversee office equipment maintenance.
• Handle general incoming calls, emails, and visitor inquiries.
• Support management with ad-hoc administrative tasks as assigned.

Requirements & Qualifications

• Education: Diploma or Higher NITEC in Human Resources, Business Administration, or a related field.

  Experience: 1–3 years of hands-on experience in HR and admin support.

Skills & Knowledge:

• Proficient in Microsoft Office (Excel, Word, Outlook). Good proficiency in Excel (VLOOKUP, basic formulas) is required for payroll verification.

• Key Attributes: High attention to detail, strong organizational skills, and the ability to handle confidential payroll data responsibly.

How to Apply

Interested candidates are invited to apply with detailed resume including Current & Expected Salary, Notice Period / Availability Date, and Reason for Leaving.

(Only shortlisted candidates will be notified.)