Admin & HR Assistant

Job Responsibilities

A. Administrative Duties

• Handle daily office administration, filing, documentation and data entry.
• Maintain company records, forms, stationery and office supplies.
• Assist in preparing letters, memos, reports and other administrative documents.
• Coordinate office maintenance, courier services and general administrative matters.
• Assist in organizing company meetings, events and employee activities.

B. Human Resources Duties

• Maintain employee personal files, employment records and HR documentation.
• Monitor employee attendance, punctuality, overtime, leave applications and medical certificates.
• Assist in recruitment, including posting job advertisements, arranging interviews and coordinating onboarding.
• Prepare employment letters, confirmation letters, warning letters and other HR documents for management review.
• Assist in preparing monthly payroll information, including attendance, overtime, unpaid leave and other salary adjustments.
• Maintain records of annual leave, medical leave, employee benefits and training attendance.
• Assist in coordinating employee performance reviews, training and staff welfare activities.
• Ensure HR records and administrative documents are maintained accurately and confidentially.
• Assist with statutory HR administration relating to EPF, SOCSO, EIS and other employment requirements, as assigned.
• Perform other administrative and HR duties assigned by management.

Job Requirements

• Minimum Diploma in Human Resources, Business Administration or a related field.
• Preferably 1–2 years of experience in administration or HR support.
• Basic knowledge of Microsoft Word, Excel and office administration.
• Good organizational, communication and coordination skills.
• Detail-oriented, responsible and able to manage multiple tasks.
• Able to maintain confidentiality when handling employee and payroll information.
• Familiarity with Malaysian employment practices and statutory contributions is an advantage.
• Able to work independently and cooperate with different departments.

Pay: RM2,400.00 - RM2,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• HR sourcing: 1 year (Required)

Location:

• Johor Bahru (Required)

Work Location: In person