Admin & HR Executive

About the Role

We are looking for a highly organized, proactive, and dependable Admin & HR Executive to support the day-to-day operations of our growing technology and semiconductor business. This role is suitable for someone who enjoys working in a fast-paced environment and is comfortable handling a broad range of responsibilities across office administration, HR coordination, management support, vendor coordination, documentation, and basic finance/operations. The successful candidate will work closely with management and provide the administrative backbone needed to keep the company organized and running efficiently.

Key Responsibilities

1. Office Administration &Operations

Manage the day-to-day administration of the Singapore office.

Maintain office supplies and general office requirements.

Coordinate with landlords, building management, service providers, suppliers, and contractors.

Manage office expenses, invoices, quotations, purchase orders, and administrative records.

Arrange courier services, shipments, meeting rooms, business cards, stationery, and other office requirements.

Maintain proper filing systems for company documents, contracts, quotations, invoices, and records.

Coordinate company meetings, internal events, customer visits, and office activities.

Ensure the office is organized, professional, and ready for customers and business partners.

Support travel arrangements, accommodation, transportation, and logistics for management and employees when required.

2. HR & Employee Administration

Support the full employee administration process, including onboarding and offboarding.

Prepare employment-related documents, employee records, and HR forms.

Maintain accurate and confidential employee files.

Coordinate work pass, employment pass, and other relevant administrative matters with external agencies or service providers where required.

Maintain employee leave, attendance, and basic HR records.

Coordinate payroll information and work with the company's payroll/accounting provider.

Assist with employee benefits, insurance, medical claims, and other HR administration.

Coordinate employee training, company activities, and staff engagement initiatives.

Support recruitment activities, including job postings, interview scheduling, candidate communication, and onboarding arrangements.

Help ensure company HR policies and administrative procedures are properly implemented.

3. Management & Business Support

Provide day-to-day administrative support to management.

Coordinate meetings, calendars, appointments, and business travel.

Prepare meeting materials, presentation materials, reports, and administrative documents.

Follow up with internal and external parties on outstanding actions and deadlines.

Maintain management trackers for projects, quotations, contracts, NDAs, customer requirements, and other business activities.

Assist management in preparing proposals, quotations, customer documents, and business presentations.

Support communication and coordination with customers, suppliers, technology partners, government agencies, and business partners.

Support exhibitions, conferences, customer visits, and business events.

Assist management in coordinating activities with government and industry organizations.

Handle confidential business information professionally and maintain a high level of discretion.

Requirements

Bachelor's Degree in Business Administration, Human Resources, Operations, or a related discipline.

3-5 years of relevant experience in administration, HR, office management, operations, or a similar role.

Experience working in a technology, engineering, semiconductor, manufacturing, or B2B environment would be advantageous.

Strong organizational and time-management skills.

Good written and verbal communication skills in English.

Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.

Comfortable working with documents, spreadsheets, quotations, invoices, and business correspondence.

Able to communicate professionally with customers, suppliers, vendors, and external organizations.

High level of confidentiality, integrity, and attention to detail.

Able to work independently with minimal supervision.

Proactive, resourceful, and willing to take ownership of tasks.

Comfortable handling multiple priorities in a growing company environment.

Preferred Skills

Experience with Singapore HR and employment administration.

Familiarity with payroll, CPF, leave administration, and employee benefits.

Experience coordinating with government agencies, corporate service providers, or external consultants.

Basic understanding of procurement, accounting, and corporate administration.

Experience supporting senior management or a small/medium-sized company.

Experience in a startup or fast-growing company environment.

StellarChip was founded on a simple belief: the future of semiconductor manufacturing will be defined by intelligence. We're creating the analytics platforms that make that future possible - turning complex data into clearer insights, smarter decisions, and stronger innovation.

As an emerging company, we blend industry knowledge with forward-looking technology to rethink how manufacturers understand and optimize their processes. Our goal is to illuminate new possibilities across the chip ecosystem and help shape the next era of intelligent semiconductor manufacturing