Admin & HR Executive

Company Overview

Black Kylin Investment is a Singapore-based investment firm focused on strategic investments in AI, renewable energy, robotics, mining, and EV battery technologies. The firm values efficiency, offers medical insurance, on-site gym access, and supports long-term career growth.

Job Summary

You will support the daily operations of the Singapore office through office administration and HR coordination, including recruitment support, onboarding, employee records management, and vendor liaison. This role requires attention to detail and ownership of tasks to completion.

Responsibilities

Provide daily administrative and operational support to management to ensure smooth office functioning

Manage and keep track on office supplies to maintain adequate stock levels and support workplace needs

Coordinate office facilities, deliveries, and document filing to maintain organized office operations

Liaise with vendors, building management, and service providers to resolve outstanding issues promptly

Arrange maintenance and servicing of office equipment to ensure operational readiness

Handle documentation, filing, and record-keeping accurately to maintain up-to-date records

Assist with procurement by sourcing vendors, obtaining quotations, and comparing options for purchases and services

Welcome and attend to office visitors, deliveries, and general enquiries professionally

Maintain administrative trackers and support meeting and visitor arrangements efficiently

Assist with job postings, application screening, interview scheduling, and candidate communication to support recruitment

Coordinate onboarding and offboarding documentation, access, and equipment arrangements for new and departing employees

Maintain employee records, leave, attendance information, and HR trackers accurately and confidentially

Assist with employee claims processing and routine HR correspondence

Required competencies and certifications

Minimum GCE ‘O’ Level or equivalent

At least one year of office administration experience with hands-on exposure to HR tasks such as recruitment coordination, onboarding, employee records, or leave administration

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational and coordination skills to prioritize tasks, follow up independently, and maintain accurate records

Clear communication skills and a professional approach with colleagues, candidates, and external parties

Positive attitude with a hands-on and proactive mindset

Preferred competencies and qualifications

Diploma in Business Administration, Human Resources, or a related field

Familiarity with Singapore HR practices

Other Information

Be part of a growing investment firm with a professional environment

Stable, full-time position with varied responsibilities

Opportunity to develop administrative and operational experience

Clear role in keeping the Singapore office organized while building practical experience across administration and HR operations

Black Kylin Investment is a Singapore-based investment firm and subsidiary of a family office, focusing on strategic investments in high-growth sectors including AI, renewable energy, robotics, mining, and EV battery technologies.

The firm takes a long-term, disciplined approach to investing and operates in a professional, structured corporate environment. Black Kylin values efficiency and productivity, does not encourage unnecessary overtime, and promotes clear and focused work during regular office hours.

Employees enjoy company-provided medical insurance upon confirmation, as well as access to on-site gym facilities within the office building. Black Kylin Investment offers a stable and supportive workplace for individuals seeking long-term growth in an investment-focused environment.