Admin & HR Executive

Job Description – HR Executive

Job Title: HR Executive
Location: UAE
Gender: Male
Experience: Minimum 2–3 years of UAE HR experience preferred
Employee Strength: Experience handling 150+ employees
Employment Type: Full-Time

Job Summary

We are looking for an experienced and proactive HR Executive to manage the complete employee lifecycle, from recruitment and onboarding to employee separation. The ideal candidate should have hands-on UAE HR experience managing a workforce of 150+ employees, including both blue-collar and white-collar staff, with strong knowledge of UAE Labour Law, HRMS, employee relations, and HR administration.

Key Responsibilities1. End-to-End HR Operations

• Manage the complete employee lifecycle, including recruitment, onboarding, probation, performance management, employee movements, and exit formalities.
• Maintain accurate employee records, personnel files, contracts, and HR documentation.
• Implement HR policies, procedures, and SOPs in line with company requirements and UAE Labour Law.

2. Recruitment and Manpower Planning

• Coordinate end-to-end recruitment, including manpower requests, job postings, candidate screening, interviews, selection, and offer issuance.
• Coordinate with department heads to understand manpower requirements and hiring priorities.
• Manage recruitment activities for both blue-collar and white-collar positions.

3. UAE Labour Law and PRO Coordination

• Maintain working knowledge of UAE Labour Law, including employment contracts, leave entitlements, working hours, overtime, disciplinary procedures, and employee settlements.
• Coordinate with PROs and relevant service providers for employment visas, work permits, Emirates IDs, medical tests, renewals, cancellations, and other employment-related formalities.
• Ensure timely completion of employee documentation and compliance requirements.

4. HRMS, Attendance and Payroll Coordination

• Maintain employee information and HR records in the HRMS.
• Monitor attendance, leave, overtime, absenteeism, and shift schedules.
• Coordinate monthly payroll preparation, salary adjustments, overtime verification, and final settlements with the Accounts Department.
• Identify HRMS issues and coordinate with the software provider for timely resolution.

5. Employee Relations and Grievance Handling

• Address employee queries, concerns, and workplace grievances professionally.
• Handle employee disciplinary matters, warning letters, incident reports, and investigations in accordance with company policy and applicable law.
• Support management in maintaining workplace discipline, employee engagement, and a positive work environment.

6. Training and Development

• Coordinate employee induction, mandatory training, departmental training, and other development activities.
• Maintain training records and monitor training completion.
• Coordinate with department heads to identify training needs and development priorities.

7. Performance Management and KPI Tracking

• Coordinate employee performance appraisals and KPI evaluation cycles.
• Follow up with department heads on performance reviews and maintain appraisal records.
• Track KPI completion, probation evaluations, and performance improvement plans.

8. HR Reporting and Administration

• Prepare periodic HR reports covering headcount, recruitment, attendance, leave, turnover, training, and employee performance.
• Maintain manpower records and support workforce planning.
• Coordinate with department heads and management to ensure smooth HR operations across departments.
• 9. General Administration
• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office supplies, stationery, equipment, maintenance, and facility requirements.
• Maintain records of company assets, including laptops, mobile phones, SIM cards, access cards, and other equipment.
• Coordinate vehicle administration, accommodation, transportation, and other employee-related facilities, where applicable.
• Manage meeting room bookings, office arrangements, and administrative support for departments.
• Coordinate with vendors, service providers, building management, and maintenance teams.
• Monitor administrative expenses, maintain records, and support cost-control initiatives.
• Ensure proper documentation, filing, and tracking of company assets and administrative transactions.

Required Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Previous UAE HR experience managing 150+ employees across blue-collar and white-collar categories.
• Strong knowledge of UAE Labour Law and HR best practices.
• Hands-on experience with HRMS software, attendance systems, and payroll coordination.
• Practical experience in recruitment, PRO coordination, employee relations, and grievance handling.
• Good communication, interpersonal, organizational, and problem-solving skills.
• Ability to handle confidential information and manage multiple HR priorities independently.
• Proficiency in MS Excel, Word, and other HR reporting tools.
• Good English communication skills; additional languages are an advantage.

Preferred Candidate Profile

• Male candidate with relevant UAE HR experience.
• Experience in manufacturing, logistics, engineering, marine, or other operational industries is preferred.
• Capable of independently managing day-to-day HR operations for a workforce of 150+ employees.
• Proactive, organized, detail-oriented, and able to coordinate effectively with management and department heads.

Application Requirement: Candidates should submit an updated CV highlighting their UAE HR experience, workforce size handled, HRMS proficiency, and knowledge of UAE Labour Law.

Pay: AED2,200.00 - AED3,000.00 per month

Work Location: In person