ADMIN & HR MANAGER / ASST. MANAGER

JOB TITLE:  ADMIN & HR Manager/ Assistant Manager (KPI, C&B, Legal & Safety)

DEPARTMENT: Admin & HR

REPORTS TO:  Admin/HR Sr. Manager

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JOB SUMMARY

The Admin & HR Manager / Asst. Manager is responsible for supporting the development, implementation, and management of the organization’s performance measurement framework, including Key Performance Indicators (KPIs), as well as overseeing Compensation & Benefits (C&B) programs. The role also provides support in legal and regulatory matters and ensures workplace safety compliance.

This position ensures that KPIs are aligned with the organization’s strategic objectives, employee benefit remains competitive and equitable, and that a safe working environment is maintained in accordance with applicable laws and company policies. The HR Manager plays a key role in promoting organizational effectiveness, compliance, and employee well-being.

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KEY RESPONSIBILITIES

1. KPI Framework Development, Performance Monitoring & Reporting

• Prepare and present performance reports to senior management with insights and recommendations.
• Analyze performance trends and identify gaps or improvement opportunities.
• Conduct root cause analysis for underperformance.

·         Provide actionable insights to support decision-making.

2. Compensation & Benefits (C&B)

• Conduct salary benchmarking and market analysis to ensure competitiveness.
• Assist to design, implement, and manage salary structures, grading systems, and benefits programs.
• Assist to employee benefits management including insurance and benefits schemes.
• Ensure compliance with local labor laws, EPF, SOCSO, EIS, and tax regulations.
• Assist to prepare HR reports on compensation trends, headcount, and manpower costs.

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3.  Legal & Industrial Relations

• Ensure compliance with employment laws and regulatory requirements.
• Review, and manage employment contracts, policies, and legal documents.
• Handle employee relations issues, disciplinary actions, and domestic inquiries.
• Assist to monitor updates in labor laws and advise management accordingly.
• Manage grievances and ensure fair and consistent application of company policies.

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4. Policy Development & Governance

• Assist to develop and enforce HR policies, employee handbook, code of conduct, work standard and SOP’s.
• Ensure compliance with corporate governance and anti-bribery policies.
• Support internal and external audits (HR audit, ISO, RBA and Safety compliance audits).
• Promote a culture of compliance, ethics, and safety within the organization.

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5. Risk Management

• Identify HR, legal, and safety risks within the organization.
• Develop mitigation strategies and contingency plans.

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6. Safety & Compliance (EHS)

• Assist to ensure compliance with occupational safety and health regulations (e.g., DOSH requirements).
• Assist in workplace inspections, audits, and risk assessments.
• Organize safety training, emergency drills, and awareness programs.

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QUALIFICATIONS & REQUIREMENTS

• Bachelor’s Degree in Human Resources, Law, Business Administration, or related field.
• Minimum 8-10 years of experience in HR (C&B), safety, and legal/compliance roles with at least 2-3 years in managerial level
• Strong knowledge of Malaysian labor laws and statutory requirements.
• Certification in Safety & Health (e.g., SHO) is an added advantage.
• Strong analytical, leadership, and communication skills.
• High integrity and ability to handle confidential matters.

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KEY COMPETENCIES

• Knowledge of employment law & compliance
• Safety management & risk assessment
• Strong leadership and decision-making
• Conflict resolution & negotiation skills
• Attention to detail and analytical thinking