Admin & HR Supervisor

Job Overview

We are looking for a proactive and detail-oriented Admin and HR Supervisor to support the company's daily administrative and HR operations. This role is ideal for someone who enjoys working in a fast-paced environment, possesses strong organizational skills, and is able to manage multiple responsibilities while ensuring smooth business operations.

Key Responsibilities

Administration

• Manage day-to-day administrative operations of the Singapore office, including but not limited to call handling, correspondence distribution, office leasing coordination, and vendor management, in a well-organized and timely manner.

• Receive and attend to visitors, including internal global teams and external clients, and make necessary arrangements.

• Manage calendars, schedule meetings and appointments, and handle contact information, incoming requests, and enquiries appropriately.

• Prepare meeting agendas, take meeting minutes, and follow up on action items.

• Coordinate travel arrangements and process related expense claims.

• Prepare reports, presentations, and briefing materials on a regular or ad-hoc basis.

• Ensure office security and compliance with internal office procedures.

Human Resources

• Support recruitment activities for the Singapore office.

• Maintain and manage employee records for the Singapore office, ensuring alignment with headquarters’ HR policies and procedures.

• Assist with payroll administration and daily HR operations, including matters related to employment passes, CPF, and other statutory requirements, in compliance with local regulations.

• Support data entry, updates, and verification in relevant local government systems.

Business Department Support

• Provide administrative and operational support to the business department, including organize, summarize, and analyze relevant data.

• Discuss, prepare accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks.

Other Duties

• Coordinate office utility payments and related administrative matters.

• Assist with bank-related administrative matters.

• Perform other duties as assigned by the line manager.

Requirements

• Minimum Diploma in Business Administration, or a related discipline.

• Able to read, write and speak Mandarin

• Working experience in shipping company is preferred

• Excellent coordination and planning abilities

• Capable of working independently and taking initiative

• Proficiency in Microsoft office suite