Admin & Library Assistant

Job Title: Admin & Library Assistant
Company: Innovasia (Singapore) Pte Ltd

We can apply for a Work Permit (WP) for suitable candidates.

Singaporeans, Permanent Residents (PRs) and eligible foreign candidates are welcome to apply.

Support the daily administration of our FF&E supply business and maintain a clean, tidy and well-organised material sample library. This is a hands-on role involving regular shelf upkeep, sample handling and administrative support.

Key Responsibilities

• Tidy and clean material shelves, sample displays and library surfaces regularly.

• Sort, label and arrange material samples and catalogues so they are easy to locate.

• Return samples to their designated shelves after use and keep displays presentable.

• Assist the sales team in locating and preparing material samples for client meetings and presentations.

• Receive and organise new samples, maintain sample records and flag damaged or outdated items.

• Answer incoming calls, take messages, direct enquiries and follow up as required.

• Order Pantry Refreshments

• Arrange FedEx and other courier deliveries, including packing samples, preparing shipping documents and tracking shipments.

• Assist with filing, data entry and other general administrative duties.

Requirements

• Organised, reliable and attentive to detail.
• Willing to carry out hands-on tidying, shelf cleaning, packing and sample handling.
• Good communication skills and basic computer knowledge.
• Able to follow up on tasks and work independently.
• Experience in administration or handling interior material samples is an advantage.