Admin & Logistic Clerk

Key Responsibilities

• Prepare and maintain Delivery Orders (DO), shipment documents, invoices, Proof of Delivery (POD), and other logistics-related documents.
• Monitor receiving and delivery activities to ensure deliveries are carried out according to the planned schedule.
• Monitor delivery status and follow up on any delays, changes or issues related to transportation and receiving activities.
• Verify and maintain proper delivery documentation, including DO, weighbridge tickets and other supporting documents.
• Follow up on signed DOs from customers and ensure timely submission for invoicing purposes.
• Maintain accurate records of delivery schedules, delivery quantities, tanker details, customer receiving information and transporter details.
• Ensure all logistics documents and records are properly completed, updated and filed for easy reference and audit purposes.
• Assist in handling customer and transporter inquiries related to delivery, receiving and documentation matters.
• Provide general administrative support to the office and department as required.
• Handle office correspondence, emails, letters and other administrative documents.
• Maintain and update office records, files and documents in both physical and electronic formats.
• Assist in monitoring office supplies, stationery and other office requirements, and arrange replenishment when necessary.
• Assist in coordinating meetings, including meeting room arrangements, attendance records and preparation of relevant documents.
• Assist in preparing monthly reports, data entry, documentation and other administrative reports requested by the department.
• Coordinate with other departments regarding general office, logistics and administrative matters.
• Assist with courier, transportation, travel, accommodation and other administrative arrangements when required.
• Ensure all logistics and administrative activities comply with company procedures, safety requirements and applicable customer requirements.
• Maintain confidentiality of company, employee, customer and business-related information.
• Perform any other logistics or administrative duties as assigned by the Supervisor or Department Head.

Requirements

• Minimum 2 years of experience in logistics and admin roles.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

Working Hours: Monday - Friday (8.00am - 5.00pm)