Admin & Office

About the role

You are the intendance of the House: the premises, the suppliers, the stock, the employee files, the calendar. When something must exist — a technician, a printed card, a signed contract, three quotes with a recommendation — you make it exist, on deadline, without being chased. The standard is simple: the CEO should never have to ask you twice.

Key responsibilities

• Manage premises and maintenance: electrical, plumbing, air-con, furniture, fridges, AV, studio, repairs, moves. Source technicians, book, supervise on site, and confirm job completion.
• Procurement with three quotes: every purchase request comes back with three suppliers, net prices, delivery included, and your recommendation with one line of reasoning.
• Own inventory of office and clinic equipment, consumables, and supplies. Track what is in stock, what is running out, and what is unused.
• Manage all printed collateral — business cards, roll-ups, membership cards, signage, house documents — from file to delivered product.
• Prepare employment contracts and HR documents from approved company templates, route for CEO approval, print, collect signatures, scan, and file in the HR Drive.
• Maintain complete and current employee records: contracts, IDs, certificates, criminal-record checks, probation dates.
• Publish and maintain the working calendar: public holidays, annual leave, sick leave, CEO-team and clinic-team schedules.
• Run the interview machine: schedule candidates, send invitations and video links, confirm attendance, prepare interview rooms, follow up with candidates, and keep the pipeline tracker current.

About you

• 2+ years in Admin, Office Support, HR & Admin, or Facility Coordination.
• Thai native with working English — able to write clear emails and handle supplier calls in English.
• Comfortable on the phone with technicians, suppliers, landlords, printers, and Thai administrative offices.
• Negotiator instinct — able to get better prices and explain how.
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and Slack.
• Organized under pressure and able to multi-task by nature.
• Discreet, reliable, and allergic to loose ends.

About us

Healthi Life is a doctor-led longevity and regenerative medicine center in Bangkok. We design structured health programs for high-performing individuals, international executives, and corporate teams — treating long-term performance as an asset, not a wellness perk. We are a small, fast team building something precise. Everyone here owns their territory.

Benefits

• Monday to Friday, weekends off
• Social security, Thai public holidays, annual leave per Thai labor law
• Direct exposure to the founders and the medical team
• International, multicultural environment
• Real ownership from week one