Admin & Office Operations Executive

Job Description – Admin & Office Operations Executive

Company: ABS General Solutions India Pvt. Ltd.
Job Title: Admin Executive
Location: Jasola Vihar, New Delhi
Experience: 3–8 Years
Department: Administration
Employment Type: Full-Time

About the Company

ABS General Solutions India Pvt. Ltd. is committed to delivering quality solutions and operational excellence. We are looking for a proactive and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, and general office operations at our Jasola Vihar, New Delhi, location.

Job Summary

The Admin Executive will be responsible for ensuring the smooth functioning of office administration, maintaining records, coordinating with vendors, managing office facilities, and providing administrative support to employees and management. The ideal candidate should have strong organizational, communication, coordination, and problem-solving skills.

Key Responsibilities

1. Office Administration & Operations

• Manage daily office administration and ensure the smooth functioning of office operations.
• Maintain office supplies, stationery, equipment, and other administrative requirements.
• Ensure proper upkeep, cleanliness, and maintenance of office premises.
• Coordinate for repairs, maintenance, housekeeping, security, and other facility-related services.
• Maintain administrative records, registers, files, and documentation.

2. Vendor & Facility Management

• Coordinate with vendors, service providers, and facility management agencies.
• Obtain quotations, compare costs, and coordinate for procurement of office materials and services.
• Monitor vendor performance and ensure timely delivery of services.
• Follow up on office rent, electricity, maintenance, housekeeping, and other administrative bills.
• Maintain vendor records, invoices, and payment-related documentation.

3. Travel & Logistics Management

• Coordinate hotel bookings, transportation, and travel arrangements for employees and management.
• Manage courier services, dispatches, and incoming and outgoing documents.
• Support arrangements for meetings, official visits, and company events.

4. Documentation & MIS Reporting

• Prepare and maintain administrative reports, expense statements, and MIS records.
• Maintain records of office assets, inventory, and company-issued items.
• Verify administrative invoices and supporting documents before submitting them for approval.
• Ensure proper documentation and timely submission of administrative bills and vouchers.

5. Employee & Management Support

• Provide administrative support to employees, management, and other departments.
• Coordinate with HR, Finance, Procurement, and other teams for administrative requirements.
• Assist in employee onboarding arrangements, including workstation allocation, access cards, and other facilities.
• Handle administrative queries and resolve day-to-day operational issues efficiently.

6. Cost Control & Compliance

• Monitor administrative expenses and support cost-control initiatives.
• Ensure adherence to company policies and established administrative procedures.
• Maintain confidentiality of company records and official documents.
• Support internal audits and compliance-related documentation, as required.

Required Qualifications & Skills

• Graduate in any discipline; a postgraduate qualification in Management or Administration will be an added advantage.
• 3–8 years of relevant experience in office administration, facility management, or general administration.
• Good knowledge of MS Office, particularly Excel, Word, and email communication.
• Strong vendor management, negotiation, and coordination skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, maintain records, and meet deadlines.
• Strong organizational, interpersonal, and problem-solving abilities.
• A proactive approach with the ability to work independently and coordinate with multiple departments.

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Paid time off
• Provident Fund

Experience:

• Office Administration : 3 years (Required)

Work Location: In person