Admin & Operation Assistant

Join NES Fircroft as an Admin & Operations Assistant! 🚀

As an Admin & Operations Assistant, you’ll play a vital role in ensuring our operations run seamlessly while delivering top-tier support to our clients and contractors. You’ll be the backbone of administrative excellence, driving efficiency and maintaining our reputation for outstanding service. 🌱⚡🏗️

What You’ll Be Doing 💼💻:

• Oversee day-to-day operations (coordination, document preparation, data management/filing, and support manager with any adhoc) to ensure timely and efficient task completion.
• Manage Woking Permit, ARC and work permit application processes in compliance with Taiwan's regulations.
• Ensure contractor onboarding and offboarding meets all compliance requirements set by the Taiwan government legal framework, clients, and internal standards.
• Support monthly payroll processing, timesheet submission and expense claims, communication with regional teams and external vendors.
• Conduct regular check-ins with personnels and address any concerns or issues promptly, including contractor/personnel's issues escalated.
• Coordinate with sales and travel teams to arrange training, flights, accommodation, and other necessary logistics.
• Demonstrates team work to achieve all area/discipline/client demands to ensure consistency of service.
• Any Adhoc assignments or projects assigned by Team Lead

What We’re Looking For 🔍👀:

• Minimal 3 years of work experience.
• Experience in operation coordination/executive assistant /customer service or similar roles is highly preferred.
• Fluent speaking skill of both Mandarin and English - majority of your daily operation will be in English.
• Ability to multitask with excellent time management!
• Detail-oriented, Integration and organization skills. Proactive attitude and ability to work independently with problem solving skill is a must.
• Looking forward to a team player who is self-motivated and open for different challenges!

Why NES Fircroft 💰🌴🎉?

• Financial Stability : Competitive salary with a rewarding bonus scheme.
• Work-Life Balance : Flexible working hours, plus early finish on Friday to kickstart your weekend.
• Time Off : Generous annual leave days with an additional day off for your birthday!
• Team Fun : Join a vibrant, close-knit team with plenty of social activities, team outings, and an annual awards ceremony to celebrate success.
• Holiday Closure : Christmas shutdown period so you can enjoy time with your loved ones.

Who Are We?

NES Fircroft is a global leader in engineering workforce solutions, spanning 48 countries. We connect exceptional talent with world-class opportunities while fostering a culture of innovation, collaboration, and fun. 🌱⚡🏗️

Accessibility & Inclusion

We’re committed to creating an inclusive workplace. Our office is designed with accessibility in mind, and we welcome applications from individuals with disabilities and those who are neurodiverse. If you have specific needs or require adjustments during the recruitment process, please let us know — we’re here to support you.

Ready to be part of something extraordinary? Empower your career by joining us!

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