Admin and Operation Executive

Admin and Operation Executive

We are seeking a dynamic, detail-oriented, and proactive Admin and Operations Executive to ensure the seamless execution of daily administrative, operational, and facility workflows. This role manages office supplies, inventory, and procurement, oversees internal logistics and PR dispatches, coordinates cross-functional tasks with creative and PR teams, and supports meetings, events, and maintenance requirements to keep the workplace functioning efficiently.

Key Responsibilities:

· Logistics & Dispatch Management: Coordinate daily pickups, rider schedules, urgent dispatches, and the quality presentation and delivery of PR packages/media drops.

· Office & Facility Maintenance: Oversee workplace upkeep, security/CCTV readiness, inventory checks, and cost-effective procurement of stationery, pantry, and operational supplies.

· Financial Administration: Manage petty cash operations, cheque collection and clearing, vendor invoice processing, reimbursement workflows, and fuel/transport allocation logs.

· Cross-Functional & Creative Support: Follow up on deliverables across internal teams (PR, Creative) and accompany teams on external client visits, shoots, or site trips as needed.

· Admin & Event Operations: Provide comprehensive support for business travel arrangements, meeting logistics (including structured MoM distribution), and corporate event planning.

· Perform other administrative and operational duties and special tasks as assigned by management.

Requirements & Qualifications

· Education: Bachelor's degree in Public Administration, Business Administration, Communications, Marketing, or a related field.

· Experience: 1–3 years of administrative, operations, or office coordination experience, preferably within an advertising, marketing, PR, or creative agency environment.

· Core Competencies: Strong organizational, communication, and multitasking skills with excellent attention to detail and problem-solving ability.

· Industry Awareness: Good understanding of agency workflows, PR dispatches, and event logistics is a plus.

· Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, and basic office/inventory management systems.

Other Details:

• Shift Timing: 10:00 am to 6:30 pm (Monday to Friday)
• Location: Neutrals, Clifton, Karachi (Near Dolmen Mall Clifton)
• Job Type: Full-Time (On-Site)

Pay: From Rs60,000.00 per month

Work Location: In person