Admin & Operation Executive

About the role

The Admin & Operations Executive is responsible for managing daily administrative activities and coordinating operational tasks to ensure the smooth and efficient running of the company's business operations. This role involves documentation, scheduling, reporting, resource coordination, vendor liaison and providing administrative support to various departments.

Key responsibilities

• Manage daily administrative tasks, filing systems and company documentation
• Prepare letters, memos, reports, quotations, purchase requests and other business documents
• Maintain accurate physical and electronic records
• Manage office supplies, inventory and stationery purchases
• Handle incoming calls, emails, correspondence and general enquiries
• Coordinate meetings, appointments and internal schedules
• Coordinate daily operational activities to ensure tasks are completed according to schedule
• Liaise with internal departments, suppliers, vendors and service providers
• Prepare daily, weekly and monthly administrative and operational reports
• Obtain quotations and coordinate purchasing activities when required

About you

• Diploma or Bachelor's Degree in Business Administration, Operations Management or a related field
• Preferably 1–3 years of experience in administration, operations or coordination
• Fresh graduates with good organisational and communication skills may be considered
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint
• Good written and verbal communication skills
• Strong organisational, multitasking and time-management abilities
• Detail-oriented, proactive and able to work independently
• Able to work under pressure and meet deadlines
• Willing to support operational activities and travel when required