Admin and Operations Assistant

About the role

This role supports the day-to-day operations of STAR WORX through administrative and financial monitoring. You will maintain operational records, databases, and contracts; monitor artist revenues, commissions, project income, and budget utilization; and prepare regular management reports and dashboards. You will coordinate with Human Resources, Finance, Procurement, Legal, and other support units to facilitate operational requirements and ensure compliance with company policies.

Key responsibilities

• Maintain and update operational records, databases, contracts, and other agency documentation.
• Coordinate the day-to-day administrative and operational requirements of STAR WORX, maintaining operational trackers, calendars, and monitoring tools.
• Monitor artist revenues, commissions, project income, operating expenses, manpower costs, and budget utilization.
• Maintain revenue, expense, billing, collection, and budget monitoring trackers.
• Monitor the status of purchase requests, purchase orders, payment requests, reimbursements, and other financial transactions in coordination with Finance.
• Consolidate financial and operational data and prepare regular management reports and dashboards for review by the Operations Manager.
• Identify and report budget variances, outstanding items, and operational concerns requiring Management's attention.
• Monitor contract validity, renewal schedules, manpower engagements, and documentary requirements.
• Maintain centralized records of contracts, agreements, and confidential operational documents.
• Coordinate logistical and administrative requirements for artist activities, productions, events, meetings, and agency projects.

About you

• Bachelor's degree in Business Administration, Management, Accountancy, Finance, or a related field.
• At least two (2) years of experience in operations, administration, finance, or business support.
• Experience in budget monitoring, financial reporting, or administrative operations is an advantage.
• Proficient in Microsoft Office and Google Workspace applications, particularly Excel or Google Sheets.
• Strong analytical, organizational, and communication skills.
• High attention to detail and ability to handle confidential information.
• Able to work in a fast-paced, deadline-driven environment.