Admin & Operations Coordinator

Are you someone who enjoys staying organised, keeping operations running smoothly, and being the go-to support for both office and clinic teams?

Do you thrive in a role that allows you to move between HQ and clinics — handling administrative tasks, coordinating supplies, conducting stock checks, and interacting with different stakeholders?

• We are looking for a proactive and dependable Admin & Operations Coordinator to support HQ office operations while providing essential administrative and operational support to our chiropractic clinics.
• In this role, you will play an important part in ensuring that supplies, inventory coordination, and documentation are well managed, so clinic day-to-day operations run smoothly without disruption.

If you are detail-oriented, hands-on, and enjoy working as part of a collaborative team, we would love to hear from you.

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Key Responsibilities

1. Office Administration (HQ)

• Provide day-to-day administrative support, including filing, documentation management, office supplies coordination, and courier arrangements.
• Support HQ operations through document tracking, data entry, and maintenance of inventory records.
• Coordinate with external vendors and suppliers as required to support office operations.

2. Clinic Operations Support

• Coordinate and carry out supply deliveries to clinic locations when required (mileage reimbursement applicable).
• Conduct occasional on-site stock checks and assist in monitoring clinic assets.
• Maintain accurate records of inventory movement between HQ and clinic locations.
• Work closely with the Operations Manager or Area Managers to schedule clinic visits while minimising disruption to clinic operations.

3. Communication & Coordination

• Build and maintain good working relationships with clinic staff and chiropractors to ensure smooth coordination of administrative support.
• Act as a key liaison between HQ and clinic teams for administration and operations-related matters.
• Provide timely updates on administrative activities that may impact clinic operations.

4. Academic & Student Engagement Support

• Coordinate and manage student engagement initiatives with partner universities, including organising clinic tours, training sessions, and related academic activities.
• Act as a liaison between the Company and universities to support student placements, attachments, or training programmes.
• Assist in the preparation, updating, and maintenance of training materials, including basic editing of training videos and content.
• Provide administrative support for academic-related programmes, ensuring proper documentation, scheduling, and follow-up.

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Requirements

• Has a valid driving license and is comfortable traveling between our clinics as part of the role.
• Is reliable, hands-on, and takes ownership of tasks — whether it’s delivering supplies, checking stock, or organizing paperwork.
• Can communicate well and build positive working relationships with both clinic staff and managers.
• Has good attention to detail and keeps things organized, especially when it comes to admin records or inventory.
• Is comfortable working both independently and as part of a team.
• Preferably has some experience in admin, clinic, logistics, or operations — but a great attitude and willingness to learn matter just as much!