ADMIN & OPERATIONS COORDINATOR

ADMIN AND OPERATIONS COORDINATOR

• Part time - Ongoing -  (0.4 FTE or 15.2 hours per week)
• $37.95 per hour (equivalent to $75,000 per annum full-time equivalent, pro rata) + Superannuation
• Based at Bairnsdale office, East Gippsland; not available on a hybrid or remote working basis
• Working days are fixed; hours may be worked across 2 or 3 days per week as agreed

About the Role

We are seeking an experienced Admin and Operations Coordinator to support the smooth, compliant and efficient running of this purpose-driven consultancy. This is not an entry-level administration role, it is suited to someone who enjoys coordination, systems oversight and working with autonomy in a small, professional environment.

This is a coordination-level position responsible for managing day-to-day office systems, financial administration workflows, compliance documentation and operational support across the business. You will work closely with the Director/Principal Ecologist and liaise with external Finance, IT, HR, OHS and Governance advisors to ensure internal systems are maintained, documentation is accurate and processes are followed. This role is central to ensuring Ecologic NRM’s environmental and ecological work is supported by strong, efficient and compliant operational systems.

About You

You enjoy ensuring things run smoothly and take pride in accuracy, consistency and reliability. You are organised, calm and systems-focused. You bring experience coordinating operations in a small or medium-sized organisation and are confident working across finance, documentation systems and external service providers. You understand the importance of discretion, compliance and clear escalation pathways in a professional services environment. Experience in environmental, consulting or small business contexts will be well regarded but is not essential.

About Ecologic NRM

Ecologic NRM is a Gippsland-based, profit-for-purpose environmental consultancy delivering ecological assessment, statutory planning support and natural resource management services across East Gippsland and surrounding regions. Working with government, industry, landholders and community stakeholders, Ecologic NRM supports biodiversity protection, sustainable land management and positive environmental outcomes. Profits are reinvested into conservation initiatives and regional capacity building.

Key Selection Criteria

Applicants must address the following criteria in their cover letter:

1. Experience coordinating office operations and maintaining efficient administrative systems in a small or medium-sized organisation
2. Experience using Xero or similar accounting software to support accurate and timely accounts payable and receivable processes. Payroll experience is highly desirable.
3. Demonstrated ability to maintain and support established administrative systems or record-keeping processes
4. Ability to work collaboratively with internal teams and external service providers, communicating professionally and escalating issues appropriately
5. Ability to manage competing priorities, exercise sound judgement and maintain confidentiality in a professional setting

How to Apply

We encourage applicants to review the full Position Description prior to applying. You can find the full position description here: https://tinyurl.com/AdminEcologic

This recruitment is proudly coordinated by Full Circle HR & Business Services. Agency applications will not be accepted.

Please submit:

• A current resume
• A cover letter (maximum 2 pages) addressing the Key Selection Criteria

Applications must be submitted via SEEK. Shortlisted candidates may be contacted for interview throughout the advertising period. The vacancy will otherwise close on Sunday, 6 September 2026, unless filled prior.