Admin & Operations Coordinator

About Us

Divano Lounge is a premium contemporary furniture brand operating in over 90 countries worldwide. With offices and production facilities across Europe and Asia, we design sophisticated living spaces that combine craftsmanship, comfort, and modern aesthetics.

We are looking for a highly organized, proactive, and detail-oriented Admin & Operations Coordinator to support the day-to-day administration and operations of our growing business in Thailand.

This role will work closely with the Owner and General Manager, as well as internal teams, to ensure that company administration, documentation, and day-to-day operations are handled accurately, efficiently, and on time.

This is a hands-on role for someone who enjoys keeping things organized, solving problems, following up on details, and making sure things get done. You should be comfortable handling documentation and administrative tasks while also being flexible, positive, and quick to respond when unexpected situations arise.

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Key Responsibilities

Accounting & Financial Administration

• Collect and organize documents required for accounting and tax purposes
• Coordinate with the external accounting team to ensure documents are complete and submitted on time
• Maintain organized records of invoices, receipts, payments, and other company documents
• Follow up on missing or incomplete administrative documents

HR & Employee Administration

• Maintain employee records and HR documentation
• Assist with attendance, leave, and other employee administration
• Coordinate documents related to social security, employee benefits, and other HR matters
• Coordinate visa and work permit documentation and renewal processes for foreign management and employees
• Monitor renewal dates and ensure required documents are prepared and submitted in a timely manner
• Support recruitment and onboarding processes

Office & Facility Administration

• Manage general company documentation and filing systems
• Coordinate office and showroom administrative matters, including utilities, internet, maintenance, and other facility-related services
• Coordinate with cleaning staff, maintenance teams, suppliers, and external service providers to ensure smooth day-to-day operations
• Monitor and coordinate recurring office expenses and service payments
• Manage office supplies and other general administrative requirements
• Arrange meetings, appointments, and other general office requirements when needed

Operations Coordination

• Coordinate information and documents between internal teams and external parties
• Follow up on pending administrative matters and deadlines
• Assist in coordinating company operations, showroom-related matters, and other business activities
• Ensure important information and documents are properly recorded and organized

General Manager Support

• Provide administrative and operational support to the General Manager
• Assist with company projects and special assignments
• Prepare, organize, and follow up on documents and information as requested
• Help ensure day-to-day administrative matters are handled accurately and on time

Qualifications

• Bachelor’s degree or higher in Business Administration, Management, or a related field
• 1 - 3 years of experience in administration, office operations, coordination, or a similar role
• Strong organizational and follow-up skills with excellent attention to detail
• Good command of Thai and working proficiency in English
• Proficient in Microsoft Office and Google Workspace, especially Excel, Word, and PowerPoint
• Comfortable using digital tools such as Canva, ChatGPT, and other AI or productivity tools, with the ability to quickly learn and adopt new technologies
• Able to manage multiple tasks, priorities, and deadlines effectively
• Proactive, responsible, and able to work independently with minimal supervision
• Strong communication and coordination skills
• Positive, hands-on, and willing to learn
• Interest in improving workflows and using digital tools to make administrative processes more efficient
• Professional personality and comfortable working in a fast-paced, growing business environment