Admin & Operations Executive

Looking for an Admin & Operations Executive to support daily cross-departmental operations, keep tasks and priorities on track, and provide responsive assistance across the team as business needs arise. This role requires strong bilingual communication (Chinese and English) and comfort working across shifting priorities in a small, fast-moving team.

Key Responsibilities

• Provide day-to-day administrative and operational support across departments (marketing, business development, management)
• Track ongoing tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
• Respond to ad-hoc requests from different team members, prioritizing based on urgency and business impact
• Translate and localize documents, communications, and materials between Chinese and English
• Assist with document preparation, formatting, and light design using Microsoft Office and Adobe tools
• Support event logistics, vendor coordination, and internal reporting as needed
• Flag bottlenecks or inefficiencies in current workflows and suggest improvements

Requirements

• Fluent in both Chinese and English (spoken and written)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with Adobe tools (e.g., Acrobat)
• Strong organizational skills with the ability to manage multiple concurrent tasks
• Comfortable working with ambiguity and shifting priorities in a small team

Preferred/Nice-to-Have

• Experience with Canva
• Prior experience in an admin, ops, or coordinator role in a startup or SME environment
• Basic understanding of Fintech industry terms (not required, but a plus given the company's field)

Pay: RM3,000.00 - RM3,500.00 per month

Work Location: In person