Admin & Operations Executive

Admin & Operations Executive

We are looking for a highly organised and detail-oriented Admin & Operations Executive to help keep our business operations accurate, structured, and moving.

This role sits at the intersection of numbers, administration, and coordination. You will be responsible for maintaining accurate sales and commission reporting, supporting day-to-day operations, and coordinating with internal teams, speaker offices, vendors, and other stakeholders.

If you naturally spot discrepancies, enjoy working with numbers and spreadsheets, and take pride in making sure things are done properly and on time, you may be a strong fit for this role.

What You'll Do

• Prepare and verify sales, commission, payment, and reconciliation reports
• Review figures, identify discrepancies, and ensure accurate reporting
• Coordinate with internal teams, speaker offices, vendors, and other stakeholders
• Manage staff claims, documentation, records, and day-to-day administrative matters
• Support event-related operational administration when required
• Follow up on pending matters and ensure deadlines are met
• Help identify gaps and improve the way we work

What We're Looking For

• Highly organised, detail-oriented, and comfortable working with numbers
• Strong attention to detail and ability to spot errors or inconsistencies
• Proficient in Google Sheets or Microsoft Excel; familiarity with formulas is an advantage
• Strong communication and coordination skills
• Able to handle confidential information responsibly
• Comfortable working independently in a fast-moving environment
• Good command of English, both spoken and written
• Chinese language proficiency is an advantage, as the role may involve coordinating with China-based stakeholders from time to time
• Experience in administration, operations, reporting, finance administration, payroll, commissions, or coordination is an advantage

The Kind of Person Who Does Well Here

You take ownership. You double-check important work. You don't wait for someone to chase you. You notice when something doesn't add up and take action to fix it.

You enjoy creating structure, solving problems, and making sure the details are taken care of — even when things move quickly.

If that sounds like you, we'd love to hear from you.