Admin & Operations Executive

About the Role

We are looking for a responsible, organized and proactive Admin & Operations Executive to support our daily business operations.

This is not a traditional admin role that only focuses on filing or data entry.

You will be involved in different areas of the company, including administration, documentation, task coordination, internal follow-up and day-to-day operational matters.

We are looking for someone who can take ownership of tasks, follow up independently and make sure things get completed on time.

Key Responsibilities

• Handle general administrative work, documentation, filing and data entry.
• Prepare and organize documents, records, reports and internal information.
• Follow up on assigned tasks and ensure deadlines are met.
• Coordinate with different departments regarding pending work and operational matters.
• Update task progress in company internal systems.
• Assist management in following up with staff, suppliers or external parties.
• Handle office-related matters, supplies and basic purchasing when required.
• Prepare simple reports, summaries and progress updates.
• Assist with quotations, invoices, documents and other administrative paperwork when required.
• Help organize meetings, schedules, reminders and follow-up items.
• Identify incomplete or delayed tasks and proactively follow up with the relevant person.
• Assist management with ad-hoc operational and administrative matters.

What We Are Looking For

We are looking for someone who is:

• Proactive and responsible
• Able to work independently without constant reminders
• Organized and good at keeping track of multiple tasks
• Comfortable communicating and following up with different departments
• Able to prioritize urgent and important matters
• Detail-oriented and careful with documents and information
• Willing to learn new systems and workflows
• Comfortable handling different types of tasks
• Good at problem-solving instead of simply waiting for instructions
• Able to provide updates when a task is delayed or facing problems

Basic knowledge of Microsoft Excel / Google Sheets / Google Drive is preferred.

Experience with Notion or task management systems will be an added advantage.

Previous experience in Admin, Operations, Coordination or a similar role is preferred.

Fresh graduates are welcome to apply if you are proactive, organized and willing to learn.

The Person We Want

We value attitude more than job title.

You may be suitable for this position if you are the type of person who:

Receives a task → plans it → follows it up → solves problems → gives updates → completes it.

Instead of:

Receives a task → waits → needs repeated reminders → only acts when someone follows up.

We want someone who can gradually become a reliable person that the team can depend on.

Why Join Us?

VACC SDN BHD operates in the e-commerce and automotive accessories industry.

You will have the opportunity to work across different areas of the business and gain exposure to:

Administration • E-commerce • Operations • Internal Systems • Purchasing • Project Coordination

This position is suitable for someone who wants to develop beyond a traditional administrative role and grow into a stronger Operations / Executive-level position.