Admin & Operations Executive

Responsibilities

Oversee day-to-day office operations and general admin tasks

Handle office related procurement and inventory management of office stationery, pantry items, and general supplies

Liaise with building management and external service providers to maintain office facilities efficiently

Coordinate business travel arrangements — flights, hotels, and local transport — for executives and visiting colleagues

Process business travel reimbursements and support routine travel budget tracking

Facilitate corporate hosting, including dining reservations, event space bookings, and guest itineraries

Organize internal team events (such as team-building activities, festive celebrations such as CNY and Christmas, and the annual company dinner)

Support ad-hoc tasks, errands, and office coordination as needed

Required competencies and certifications

Diploma or equivalent qualification in Business Administration or related field

Minimum 3-5 years of experience in office management or corporate administration within Singapore

Proficient in English and Mandarin to effectively liaise with local vendors and Mandarin-speaking stakeholders

Strong communication and negotiation skills with attention to detail

Demonstrates a proactive, can-do attitude with the ability to multitask and prioritize in a fast-paced environment