Admin & Operations Executive

GreenBuddy is a Sabah-based environmental social enterprise with more than 10 years of experience in environmental products, education and community activities.

We are looking for a responsible and organised Admin & Operations Executive to coordinate daily operations, maintain accurate system records and ensure pending matters are followed through to completion.

Key Responsibilities

• Follow up on orders, payments, inventory, deliveries, documents and other pending operational matters.
• Enter, update and verify information using AutoCount or other company systems.
• Check customer, product, SKU, quantity, payment, stock and delivery information.
• Prepare daily, weekly and monthly operational reports.
• Coordinate work between Sales, Finance, Warehouse and Logistics.
• Follow up on missing documents, overdue matters and information discrepancies.
• Report operational risks, delays and unusual matters promptly.
• Maintain proper filing, checklists, registers and operational records.
• Identify workflow problems and support process improvements.
• Support meetings, training, company activities and other reasonable administrative duties.

Requirements

• Diploma or Degree in Business Administration, Accounting, Operations or a related field.
• Preferably at least 3 years of relevant administration or operations experience.
• Experience using AutoCount, SQL, ERP or similar systems is an advantage.
• Good Microsoft Excel and document-management skills.
• Able to work independently and follow tasks through to completion.
• Careful when handling numbers, documents, dates and system information.
• Able to communicate and coordinate with different departments.
• Willing to learn new systems, processes and AI productivity tools.
• Responsible, honest and willing to report problems instead of hiding them.
• Good communication skills in Bahasa Malaysia and English; Mandarin is an advantage.

Working Details

• Full-time, permanent position.
• In-person position based in Kota Kinabalu.
• Monday to Saturday, with Saturday being a half-day.
• Salary: RM2,800–RM3,500 per month, depending on experience and capability.
• The position may occasionally involve company meetings, training, events or external assignments.

Benefits

• EPF, SOCSO and EIS.
• Training and professional development.
• Opportunities for career growth and promotion.
• Opportunity to participate in system and process improvements.
• Performance-related rewards subject to company policy and individual contribution.

About the Person We Are Looking For

This is not a data-entry-only position. We are looking for someone who takes ownership, keeps information organised, communicates clearly and follows work through until the matter is properly completed.

You do not need to know everything from the first day, but you must be willing to learn, accept feedback and continuously improve.

How to Apply

Please submit your resume together with:

• Expected salary.
• Notice period or earliest available starting date.
• Relevant experience using AutoCount, ERP, Excel or operational systems.

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person