Admin & Operations Executive

We are looking for a sharp, organized, and proactive Admin & Operations Executive to manage the day-to-day front office operations and streamline back-office workflows. You will serve as the organizational anchor—managing communications, coordinating with local vendors and logistics partners, maintaining documentation, and ensuring seamless collaboration between clients, field teams, and management.

Key Responsibilities:

• Front Office & Communication Management:
• Manage the physical office space professionally, greeting walk-in visitors, clients, and partners.
• Handle incoming inquiries across phone calls, messaging applications, and email channels, routing them to the appropriate stakeholders.
• Operations & Procurement Coordination:
• Coordinate with local suppliers and vendors for material availability, procurement tracking, and delivery schedules.
• Maintain inventory logs, daily dispatch records, and track project/service execution timelines.
• Coordinate with field personnel and contractors to schedule site visits and service calls.
• Documentation & Billing Support:
• Prepare standard quotations, estimates, and billing statements using digital templates or software.
• Maintain organized digital and physical records of invoices, receipts, vendor bills, and operational logs.
• Administrative & Digital Support:
• Assist management with basic digital correspondence, database updates, and routine administrative tasks.
• Keep office records and schedules up to date.

Required Skills & Qualifications:

• Experience: 1–2 years of proven experience in office administration, back-office operations, or client coordination.
• Education: Graduate in any discipline (B.Com/B.A./B.Sc/BBA preferred).
• Technical Skills: Proficient in MS Excel, MS Word, Google Workspace/Drive, and comfortable using business messaging platforms and basic invoicing software.
• Communication: Strong verbal and written communication skills in Bengali, Hindi, and English.
• Attributes: Highly organized, detail-oriented, self-driven, and comfortable handling multiple tasks in a fast-paced environment.

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off

Application Question(s):

• Could you summarize the core responsibilities outlined in the job description you applied for, and tell me which specific task you feel most confident handling on day one?
• This position requires physical, on-site presence at our Rajarhat-Gopalpur office. Did you note that requirement in the description, and does commuting to this location work smoothly for you daily?
• Imagine you are managing multiple tasks at once: a local supplier is delaying a material dispatch, a field technician is calling for urgent site clarification, and a walk-in client is waiting at the front desk. How do you prioritize these three in the first 10 minutes?
• Walk me through a time in your previous role where you had to coordinate between an external vendor and internal management to fix a delayed delivery or billing discrepancy. How did you resolve it?
• How comfortable are you with digital tools like Google Workspace, maintaining tracking sheets in MS Excel, and handling routine business documentation?
• What are your current or last drawn salary expectations, and what is your expected CTC for this on-site role starting this November?

Work Location: In person