Admin & Permits Coordinator (Events)

Admin & Permits Coordinator (Events)

TODA — Theatre of Digital Art, Souk Madinat Jumeirah, Dubai.

About the role
You make sure every event at TODA is legally ready to go on sale and to run: permits, venue approvals, ticketing set-up and the paperwork behind them. You work with the production, sales and finance teams, and with external organisers.

Key responsibilities

1. Event permits (DET): prepare and file event permit applications on the DET portal for concerts, shows, private and corporate events. Choose the correct event category, answer DET comments, handle amendments and cancellations, and track every permit to approval.
2. Documents: collect and check artist and speaker documents (passport copies, photos, Emirates ID), event descriptions, capacity and ticket categories before filing.
3. Specialist approvals: coordinate with licensed agencies for events that need extra approvals (e.g. a Dubai Sports Council NOC) and keep the process on track.
4. Venue NOCs: prepare and submit NOC requests to Souk Madinat Jumeirah management on time.
5. Ticketing set-up: brief Platinumlist on new events (prices, categories, capacity) and link the DET permit code to each listing.
6. Agreements admin: number agreements from the Master List, file signed copies, and track signatures and deadlines.
7. Company admin: support trade licence renewals, insurance certificates, parking and other office administration.
8. Tracking: keep the permit status and permit number for every event up to date in the PROGRAMMING sheet and in Bitrix.

Requirements

• 2+ years in an admin or events role in the UAE, including hands-on experience filing event permits on the DET (formerly DTCM) portal.
• Working knowledge of venue NOCs and event ticketing platforms.
• Very high attention to detail: documents checked before they go out, not after.
• Fluent English. Arabic and/or Russian are an advantage.
• Confident with Google Workspace and MS Office; Bitrix or another task system is a plus.
• Able to work to event deadlines, including occasional evenings.

Pay: AED4,500.00 - AED5,000.00 per month

Work Location: In person