Admin & Procurement Assistant

About the role

We are seeking a meticulous, responsible and efficient Admin Assistant. You will be primarily responsible for issuing daily administrative and commercial documents (PI, PO, DO, Quotation), document filing and management, and responding to ad-hoc procurement requests from various departments to ensure efficient and smooth business operations.

Key responsibilities

• Issue various commercial and transaction documents accurately and timely, including Quotation, PI (Proforma Invoice), PO (Purchase Order) and DO (Delivery Order)
• Verify document information such as price, quantity, specifications, customer/supplier details to ensure accuracy of accounts and processes
• Track follow-up status of DO and PO, assist in confirming delivery and sign-off
• Systematically classify, organize and file all company commercial contracts, invoices, purchase orders and customer records in electronic and physical formats
• Establish a clear document retrieval system for the team to quickly access historical documents and data
• Handle ad-hoc procurement requests from various departments such as spare materials, urgent office supplies, maintenance tools
• Responsible for requesting quotations from suppliers, comparing prices and negotiating, following up on procurement progress.
• Regularly inventory and replenish daily office consumables and stationery
• Handle basic inter-departmental communication and coordinate with Finance department to verify documents and invoices
• Complete other temporary administrative tasks assigned by supervisors

About you

• SPM / Certificate / Diploma in administration, business management or related field
• 1–2 years of administrative or clerical experience preferred (experience with issuing PI/PO/DO/Quotation preferred; excellent fresh graduates also considered)
• Proficient in Microsoft Excel / Word
• Familiar with office software
• Extremely meticulous with high numerical sensitivity, good communication and coordination abilities, organized and able to complete assigned tasks on time
• Basic proficiency in Chinese, English

Benefits

• Work location: Balakong, Selangor
• Working hours: Monday to Friday 8:30 AM – 5:30 PM / Saturday 8:30 AM – 1:00 PM
• Free meals (three meals daily)
• EPF, SOCSO, EIS
• Annual leave and sick leave